Senior Accounts Analyst - Georgetown University Medical Center
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight-knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Requirements
As a top academic health and science center in the United States, Georgetown University Medical Center seeks to provide, in a synergistic fashion, excellence in education — training physicians, nurses and other health care professionals, as well as biomedical scientists — and cutting-edge interdisciplinary research collaboration, enhancing our basic science and translational biomedical research capacity in order to improve human health. Emphasizing service, we are dedicated to the Catholic, Jesuit principle of cura personalis — “care of the whole person.” Our partnerships with organizations in the region strengthen our work and expand its reach.
The Senior Accounts Analyst is responsible for providing financial and budgetary support to the Director, Biomedical Graduate Research Organization (BGRO), Finance and Administration, the VP for Research/BGRO; and the Associate Dean of Administration and Finance for Biomedical Graduate Education (BGE). They support over 25 different biomedical graduate certificate and degree-granting programs as well as all of the central operating accounts and the BGE Initiative for Maximizing Student Development (IMSD) Training Grant. Assisting the Associate Dean and the program directors in all aspects of the development of each program's budget, additional duties include, but are not limited to:
- Review the monthly operating and grant accounts for Biomedical Graduate Education, verifying that budgeted costs are appropriately charged.
- Reconcile all education and grant cost centers monthly, uploading cost transfers, journal vouchers, and payroll JV’s.
- Assist with the verification of merit-based aid tuition scholarships, fellowship and assistantship stipend awards, and any joint programs such as the joint George Mason University/Georgetown University Advanced Biomedical Certificate Program.
- Generate and critically analyze fiscal reports and trends, aiding with the further development of Biomedical Graduate Education.
- Oversee the daily review, approval, and recommendation to the Director of the subsequent approval of expenses, spending authorizations, purchase orders, travel reimbursements, contracts, and expense reports on each faculty, staff, and student who prepares and uploads items in the Workday/Georgetown Management System (GMS).
- Present the special projects related to research and education with regard to their financing and impact on staffing.
- Manage the annual budget submission which is the preparation of data, analysis of operational costs, development of each line item, for each non-grant and grant cost centers, and balancing all accounts as verified and uploaded into the GMS.
- Review and analyze all human resource requests, submitted by the Human Resource Coordinator within the unit, to verify position budgeting, whether on operational funds or extramural awards, for subsequent submission to the Director for execution and signature before being sent to the CFO of the Medical Center.
Work Interactions
The Senior Accounts Analyst reports directly to the Director, BGRO, Finance and Administration. The analyst will provide services and financial support to the VP of Research/Biomedical Graduate Education Unit and to the Associate Dean of Administration and Finance for BGE. In addition, the Senior Accounts Analyst works closely with the Assistant VP of Master's Program Administration and Development, our Graduate Program Directors and coordinators in our 25+ programs; BGRO and Lombardi financial analysts, School of Medicine and the Financial/Grants Managers within the GUMC; faculty and Financial Affairs (Joint Office of Research Administration, Sponsored Projects Financial Operations, Payroll, Budget, Purchasing and Contracts, and Accounts Payable).
Requirements and Qualifications
- Bachelor’s degree in accounting, finance and business administration.
- 3 years of progressive work experience in accounting, budgeting, or financial analysis.
- Quantitative skills, including knowledge of finances and accounting.
- Experience with Microsoft Excel and Word, Banner, Cognos, PeopleSoft and GMS.
- Excellent analytical, communication, organizational and interpersonal skills with attention to detail and ability to maintain confidentiality of data and information.
- Ability to work congenially and effectively with a wide variety of personnel in a diverse environment.
- Ability to establish and maintain effective working relationships with community, department, and University officials, faculty, staff, students and colleagues.
- Must be able to assimilate data, communicate effectively, exercise sound judgment and discretion, understand comprehensive financial systems, including but not limited to Word, Excel, Workday and Business Enterprise (IBM).
- Knowledge of Federal Regulations and demonstrated skills in administrative and financial management, in particular, working knowledge and applicability of 0MB 2 CFR Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (formerly 0MB Circulars, A-21, A-110, A 133) as appropriate to the extramural award process.
- Consideration will be given to those individuals who are current Certified Research Administrators (CRA), as evidenced by the passing of testing and certification obtained by the Research Administrators Certification Council.
Sponsored Project Management
As the designated Grant Manager of the IMSD T32 grant, the employee is responsible for financial management of this sponsored project to ensure compliance with sponsor's requirements and University's policies and procedures. Within 30 days after the close of the month (generally the 8th business day after the end of the month), the duties to be performed by the employee include, but not limited to:
- Review and reconcile expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts.
- Review trainee stipend distributions to ensure that they accurately reflect the allowable portion funded by the grant.
- Review associated tuition allocation and student insurance benefit costs for accuracy.
- Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify OSP/OSR of significant variances.
- Review the calculation of indirect cost recovery to ensure accuracy.
- Process all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents.
- Complete the Financial Status Report (FSR) worksheets timely and accurately; and ensure that payments to subrecipients are reviewed and processed in a timely manner.
Work Mode Designation
This position has been designated as Remote. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation.
Pay Range:
The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is: $54,616.00 - $100,493.33. Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.
Current Georgetown Employees:
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Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu. Need some assistance with the application process? Please call 202-687-2500.
EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.
Benefits:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options.
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