Overview of Duties and Responsibilities:
Responsible for: Grant accounting for assigned programs including reconciliations and grant billing activities, participation in general ledger account reconciliations, monthly financial statement close, dissemination of financial reports, cash management, annual budget process and annual financial audit, funder audits and other audits and financial analysis.
Supervisory Responsibilities:
Education, Licensure and Experience Requirements: Education: Bachelor’s degree in accounting required
Required Licensure: N/A
Minimum Required Experience:
Knowledge of Generally Accepted Accounting Principles (GAAP) Experience in billing such as governmental contract billing systems. Experience in reconciling general ledger accounts.
Some experience with federal, state, and city funders such as City of Detroit, HUD, Detroit Wayne Integrated Health Network and Michigan Department of Health and Human Services.
Strong skill level in Microsoft Excel and intermediate skill with Microsoft Word. Experience with non-profit accounting preferred.
Excellent, timely and efficient organizational skills.
Must have strong problem solving and analytical skills. Strong communication (oral and written) skills.
Experience in Intacct or similar cloud-based financial system. Must be detail oriented.
Job Knowledge and Comprehension
The Senior Accountant is an integral member of the NSO Finance Team and is responsible for monthly general ledger and bank reconciliations as assigned, as well as cash management, annual budget preparation and annual audit support.
This position is responsible for financial management of grant funded programs, including month end close and grant billing activities, preparation and renewal of grant budgets, preparation of reports and support documents that assist program leaders in managing funds in a manner that maximizes program benefit. Understanding of funder and sub- contractor contract requirements including federal grants, as well as being knowledgeable of changes in regulatory requirements related to funding. Coordination and communication with NSO unit staff, funders, subcontractors, auditors and other outside stakeholders. Preparation of new and existing program budgets, monthly monitoring of actual financial performance against budgets. Accounts receivable management, including aged receivables documentation and cash collection.
Essential Job Duties
Primary Job Duties:
- Prepare all grant billings for assigned programs.
- Work with funding sources to manage purchase orders, reports, and payments.
- Reviews program expenditures for accuracy.
- Tracks and manages grant cash drawdowns.
- Perform billing reconciliation and review.
- Review, evaluate and resolve billing process issues and revenue collections.
- Prepare and analyze monthly budget to actual financial reports for assigned contracts.
- Ensures financial compliance with all assigned contracts, including billing submission.
- Perform general ledger reconciliation and review.
- Prepares program and contract budgets and forecasts as required.
- Processes and reviews electronic cash receipts and benefits accounts.
- Prepares monthly journal entries as assigned.
- Maintains collaborative working relationships with team and management.
- Assists in preparation for annual audit by completing assigned tasks.
- Assists in the completion of Annual Organization Budget.
- Assists Program Manager and Directors with establishing projections and goals.
- Performs other duties as assigned by the Controller, CFO, and/or senior management.
- Maintains strict confidentiality.
Productivity
Month end close due dates are met, including 100% of monthly account reconciliations and billings are completed by assigned due date.
- Monthly meetings with Unit Directors are held to discuss financial statements and budgetary issues for assigned reporting unit.
Administrative and Professional Skills
- Maintain compliance with all company policies and procedures and applicable rules and regulations of grantors.
- Adheres to established quality and performance improvement standards.
- Works effectively with others to accomplish goals/resolve problems.
- Professionally represents NSO and models the pillars and guiding principles of NSO at all times.
Working Conditions and Necessary Capabilities
Ability to work efficiently and effectively both remotely and in an office environment. The person may travel on agency or unit business.
