Office Specialist – Fremont, MI

McGaw YMCA • Remote (MI, United States) • $200k - $250k / year • 1m ago

The Office Assistant is a consistent administrative resource to parents and staff throughout the summer. Their work rhythm follows the flow of sessions as they support start and end tasks for each session, plus daily operations tasks throughout, while having cushion in their schedule to support various projects and tasks that come up to elevate the impact of camp.

Classification: Non-Exempt (hourly)

Employment Type: Part-time/Seasonal

Reports to: Operations Coordinator, Camp Echo

SPECIFIC DUTIES

Greets all guests, including vendors, contractors, alumni, parents or the public, reviewing identification as appropriate.
Receives Camp Echo packages and processes accordingly.
Answers Camp Echo phones and addresses questions, redirects, or takes messages for prompt follow-up.
Leads frontline parent communication from camp, corresponding with parents via email and phone, supporting CampInTouch photos and newsletters as directed.
Keeps records and documentation in CampMinder database including all parent communication.
Supports Evanston Office Staff on the collection and review of camper forms.
Supports start of session printing and organizing of lists and forms
Shreds any sensitive information on a regular basis.
Prints and uploads camper emails daily.
Transfers camper notes into CampMinder for camp staff, including scanning.
Oversee summer staff receipt processing on JPMorgan.
Helps with last day (Friday) and first day (Sunday) operations, including confirmation of drop-offs and pick-ups.
Serves as point person for radio inventory, labeling, general care, and repairs.
Ensures cleanliness and organization of Office Yurts and surrounding areas, including office supply inventory.
Assists Camp Echo team leaders with other projects as requested.

QUALIFICATIONS:

Age 18 or older
Experience or training in business management functions
Competent in Microsoft Office, Word, and Excel
Certified in CPR and First Aid
Highly organized
A commitment to working with a diverse staff and camper population for the fulfillment of YMCA goals

RESPONSIBILITIES OF ALL CAMP ECHO STAFF:

Models, teaches, and upholds the Camp Echo Code of Conduct and protects the well-being of all campers and staff.
Reports any behavior that goes against the Camp Echo Code of Conduct and/or puts any camper or staff at emotional or physical risk.
Aids in the development and education of Teen Leadership program participants.
Maintains positive relationships with campers and other staff.
Encourages physical, emotional, and spiritual growth and positive character development in all campers.
Practices cultural humility, striving to actively learn about and be sensitive to cultures different than their own.
Is a team player, helping others to achieve their potential by enthusiastically saying “yes” when asked to help.
Takes initiative and strives to be an active participant in creating positive programs and spaces at camp.
Cares for and maintains any program equipment, supplies, and spaces they use including activity areas (keeping track of keys) and any shared spaces like the offices, Costume Closet and Program Office.
Handles whatever else is necessary to ensure that programs run smoothly and safely, or anything else that is deemed necessary by supervisors.
May be scheduled to work in-between sessions on at least one occasion to support the transition between groups.

All summer positions require living on-site at Camp Echo in Fremont, Michigan. Depending on position hired, staff members live in camper or staff cabins during employment. All meals are provided while camp is in session.

How to Apply – Returning Applicants

If you have worked at Camp Echo from 2016-2022, please log in to your CampInTouch account and follow the link on your homepage to the staff application.

If you are a new applicant or returning staff who has not worked at Camp Echo since 2015, please create a new CampInTouch account. Once your account is created, the staff application can be found on the CampInTouch home page.

All McGaw YMCA Camp Echo employees are required to support the YMCA’s commitment to child abuse prevention. The YMCA enforces its policies and practices to prevent child abuse. The McGaw YMCA will not tolerate the mistreatment or abuse of youth in its programs. All reports of suspicious or inappropriate behavior with youth or an allegation of abuse will be taken seriously. Because of our concern for the welfare of children, the McGaw YMCA has developed standards, guidelines, and training to aid in the detection and prevention of child abuse. In addition, employees are screened, and background checks are conducted as a part of the hiring process.

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