Position Summary:
Rutgers School of Dental Medicine (RSDM) is seeking a Supervising Accountant for the Office of Finance.
Under the direction of the Finance Manager, the Supervising Accountant assists in planning and executing day-to-day clinical financial operations at RSDM. Responsibilities include, but are not limited to, supervising both the cashiers and indirectly the clinical service representatives, demonstrating excellent customer service and performing other routine tasks. The Supervisor participates in all aspects of training and development to ensure consistent, measurable performance by subordinate staff and to promote best practices across RSDM. The Supervisor supports team meetings internal and external to RSDM and assists in success planning for various RSDM initiatives. The Supervisor also prepares various financial and/or statistical reports (using Banner – the student general ledger system, Cloud – the University's general ledger system, Learning Stream – RSDM's Continuing Dental Education system, and AxiUm – RSDM's dental management subsystem), as requested by management.
Key Duties:
- Utilizes various clinical and financial resources (e.g., Banner, AxiUm, Learning Stream and Oracle Cloud) to perform recurring tasks and produce financial/statistical reports required for University-wide financial reporting, electronic health record maintenance, and clinical financial operations including patient billing and collection.
- Provides direct supervision and support for RSDM's Main Cashiers Office and to a limited degree the Clinical Service Representatives engaged in direct patient interactions and financial operations (i.e., registration, payment transactions, deposit verifications, closeout procedures, and other related duties). Supervisory responsibilities also include maintaining personnel work schedules, training staff and evaluating or recommending appropriate actions pertinent to hiring, termination, and/or other disciplinary matters.
- Performs related financial accounting tasks which include reconciliation of debit and credit balance accounts (cash, revenue, deferred revenue, etc.), compiling support/justification documents for monthly journal entries, performing monthly and annual close routines, producing financial and statistical reports, auditing transaction accuracy, and responding to inquiries from Central Administration and external auditors. Prepares daily bank deposits by balancing daily receipts with checks and cash received. Assists with daily close out.
- Assists management in performing critical functions of front and back-end financial operations at RSDM including patient registration, student business, and cash collection activities. Must demonstrate outstanding human relations skills and effectiveness in customer service and communication with members of the organization (including faculty, staff, students, and other University personnel).
- Assists in conducting unscheduled audits of cash drawers, petty cash boxes, safe contents, and other similar tasks. Oversees special projects or inquiries as directed by management. Will be expected to research and discuss financial transactions processed in Banner, AxiUm, Learning Stream and Oracle Cloud.
- Assists with relevant training initiatives designed to increase the effectiveness and efficiency of RSDM financial operations and with the development and implementation of policies, procedures, and best practices for patient and student collection points and the Main Cashiers Office. Updates the Main Cashiers Office training documentation and policies. Drafts new documentation as required pertaining to AxiUm payment functionality and strengthening internal financial controls.
- Participates in various financial management meetings both internal to RSDM and/or the University and with outside agencies as directed. May be required to execute financial transactions in person, by phone, by mail, or other similar means for the purpose of processing payments, disbursing University checks, and/or resolving internal/external customer service inquiries.
- Reviews various daily and monthly verification reports prepared by other personnel and ensures that all transactions processed by various team members are accurately posted to Banner, AxiUm, Learning Stream and Cloud.
- Performs other related duties as assigned or requested by management.
Minimum Education and Experience:
- Bachelor's degree in a related field (e.g., accounting, finance, etc.) and four (4) years of progressively more responsible professional accounting experience which includes one (1) year of supervisory responsibilities.
City: Newark
State: NJ
Physical Demands and Work Environment:
- PHYSICAL DEMANDS: No significant physical demands.
- WORK ENVIRONMENT: No significant exposures to noise levels.
Posting Number: 24ST2222
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