Performs intermediate administrative support work preparing and assisting with a variety of finance-related tasks, such as maintenance of financial records, preparing and processing accounts payable, accounts receivable, verifying and checking data, preparing deposits, preparing reports, and related work as apparent or assigned. Work is performed under the moderate supervision of the assigned departmental supervisor.
Key Responsibilities:
- Reviews and processes invoices, facilitates payments.
- Reconciles monthly credit card transactions with billing statements.
- Reconciles general ledger and prepares various financial reports, tax reports, and other reports.
- Maintains vendor files and collects forms necessary for IRS W-9 and 1099 compliance and ACH electronic payments.
- Prepares bank deposits.
- Serves as backup to other staff when needed.
- Performs other assigned duties.
Knowledge and Skills:
- General knowledge of accounting terminology (Health Clinical Unit employees: medical/insurance terminology), methods, procedures, and equipment.
- General knowledge of bookkeeping terminology, methods, procedures, and equipment.
- General knowledge of standard office procedures, practices, and equipment.
- Ability to understand and follow oral and written directions.
- Ability to follow work procedures.
- Ability to post accounts and to perform mathematical computations with speed and accuracy.
- Ability to establish and maintain effective working relationships with department heads, associates, State agency representatives, vendors, auditors, and the public.
Minimum Requirements:
- High school diploma or equivalent.
- One to three (1-3) years of experience in a related field or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
- Valid driver’s license.
- Specific certifications, licenses and/or training may be required for this position depending upon the department assignment as determined by the department director.
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