Posting Information
Posting Number: PG193103EP
Internal Recruitment: No
Working Title: Position Budget Specialist
Anticipated Hiring Range: Commensurate with Experience ($62,000 - $68,000)
Work Schedule: Monday-Friday, 8:00 AM- 5:00 PM
Department: CALS Business Operations
About the Department: This position is located within the College of Agriculture and Life Sciences (CALS) Budget Office, which is a division of the CALS Business Operations unit at NC State University. The budget & planning team has responsibility for fiscal financial controls and management including budget and cash management for the entire College of Agriculture and Life Sciences. This unit provides oversight and fiscal monitoring for all funds (state/federal/trust/foundation). Additionally, the unit works with Administration, Department Heads, Faculty, University, State, and Federal offices in managing the College’s fiscal affairs.
Responsibilities:
- Monitor and process salary distributions for the entire college including monthly employees (EHRA, SHRA) & biweekly employees (temps, graduates, TA/RA).
- Review and approve all additional compensation requests for the college. Monitor and approve graduate appointments in NextGen.
- Ensure budgetary structure is available for all position actions and distributions, additional compensation, and graduate appointments.
- Manage workflow and process transactions following university payroll calendars and lockout dates.
- Review and process complex salary distribution worksheets while maintaining the accuracy and integrity of data.
- Analyze the impact of moving salary dollars across different types of funding.
- Process transactions adhering to fiscal year-end and federal year-end dates.
- Manage college payroll suspense account and monitor leave payouts for the college.
- Create and update Standard Operating Procedures (SOP) and Desk Manuals (DM) for these areas of responsibility.
- Establish and maintain effective working relationships within CALS and with contracts and grants and central HR.
Minimum Education and Experience:
Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications:
- Proficient in MS Word and Excel; able to create functional Excel worksheets that accurately reflect the outcome of moving salary dollars across different funding.
- Working knowledge of Zoom and Google chat/video.
- Knowledge of PeopleSoft HR and Financials or similar systems.
- Ability to set priorities and work independently.
- Due to the consequence of error, exceptional attention to detail is required.
- Manage workflow and process transactions following strict university deadlines.
- Must be able to interpret and analyze policies/procedures and communicate to various audiences.
- Ability to adapt to and work in a flexible/hybrid working environment.
Preferred Qualifications:
- Five years of higher education experience in finance and/or budgeting and/or HR.
- Comprehensive knowledge of all state, federal, college, University, and UNC-General Administration policies and procedures.
- Broad knowledge base of all funding sources available (state, receipts, F&A, federal, contracts and grants, and discretionary) and their relative principles.
- Thorough knowledge of PeopleSoft HR and Financials, including WOLF Reports and queries, and NextGen and ServiceNow.
Required License(s) or Certification(s):
Valid NC Driver's License required
Recruitment Dates and Special Instructions:
Job Open Date: 12/20/2023
Position Number: 00046741
Position Type: EHRA Non-Faculty
Full Time Equivalent (FTE): 1.00
Appointment: 12 Month Recurring
AA/EEO: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
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