The Bethel Trial Court of the Alaska Court System (ACS) is looking for a dependable and detail-oriented individual to become a Court Case Manager 1 (range 10). The incumbent will manage the Jury View database and overall jury services as well as manage minor offenses.
* Employees transferring from another State of Alaska agency may receive consideration for advance step placement. *
JURY CLERK
- Maintain the trial and grand jury system for active and qualified jurors in the Bethel court; enter jury data into Jury View; prepare and maintain record of attendance and sign-in sheets, jury questionnaires, and selection cards;
- Correspond with jurors and notify them of dates and times they are needed for service;
- Accept jury-related requests and grant excusals or deferrals; maintain written records of such requests and decisions;
- Check in jurors and prepare and issue taxi, meal, and lodging slips;
- Identify non-compliant jurors and follow established procedures achieving compliance and reporting for jury duty;
- Maintain jury supplies; keep jury assembly room tidy and ready for deliberations;
- Notify jurors of upcoming service dates by updating the jury message daily, placing announcements on the radio and faxing lists to villages.
CUSTOMER SERVICE AND MINOR OFFENSE
- Greet and assist customers; receive court filings and route for processing; answer questions from the public;
- Receive and receipt monies for fines, bail, filing fees, and vital statistics; direct customers to other departments as needed;
- Receive, initiate, and close all minor offense and small claims cases; manage minor offense records filed at the Bethel court; assemble files for court hearings and trials;
- Issue summons; calendar hearings and issue hearing notices default warning notices; process default judgments;
- Open and distribute incoming mail; other duties as assigned.
An ideal applicant will possess the following knowledge, skills, and abilities. Each of these should be addressed in the required cover letter.
- Outstanding work habits regarding attendance, punctuality, and leave use.
- Experience dealing with high-priority, confidential, or sensitive information.
- Experience in customer service dealing with difficult or dissatisfied customers, in person and over the phone.
- Ability to perform multiple tasks with frequent interruptions and remaining calm, organized, and accurate.
- Experience processing detailed documents or a detailed workload with consistency and accuracy.
- Experience living in and/or working in rural Alaska.
The Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.
Benefits
- 12 paid holidays per year
- Medical and dental coverage for employee and eligible dependents
- Vision plan (optional)
- Employer-paid Basic Life insurance with additional coverage available
- Membership in the Public Employees Retirement System (PERS)
- Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
- Alaska Deferred Compensation Plan (optional)
- Personal leave accrual
See http://doa.alaska.gov/drb/index.html for additional information.
IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System. Failure to submit a letter may disqualify you from consideration for an interview.
Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to keyboard at least 40 words per minute (net).
Substitution:
Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.
Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.
Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.
This applies to your application submission.
Documents to be Attached to the Application (REQUIRED):
- A letter of interest, completed per the instructions below.
- Post-secondary transcripts, if using education to meet minimum qualifications.
- Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).
Documents to be Submitted at the Time of Interview (REQUIRED):
If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):
- Copies of your most recent (2) performance evaluations or two (2) letters of recommendation.
- A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.
LETTER OF INTEREST
Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov.
Your letter of interest should:
1) Be professionally written and include proper format, grammar, spelling, and punctuation.
2) Explain how you meet the minimum qualifications of the position.
3) Express your interest in employment with the Alaska Court System.
The letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.
KEYBOARDING CERTIFICATION REQUIRED
Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include: www.ratatype.com and www.typingtest.com.
In addition, keyboarding tests are given at any Alaska Job Center location. A list of locations is available at: http://www.jobs.state.ak.us/offices.
WORK HISTORY
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.
Contact Title: Recruitment
E-Mail: recruitment@akcourts.gov
Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Fax Number: (907) 264-8262
Phone Number: (907) 264-8242
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