Associate Dean of Students and Director, College Academic Advising and Transfer Office
Department
College Dean of Students in the College
About the Department
College Dean of Students
Job Summary
Reporting to the Dean of Students in the College, the Associate Dean of Students and Director of the College Academic Advising and Transfer Office (CAATO) leads the office and a team of advisers and senior advisers tasked with working with undergraduate students individually and in groups; will set strategic vision and priorities for the office focused on augmenting and enhancing the student experience, student persistence, and student success; develop and lead programs of academic advising support for students; foster connection to and advising relationships with academic partners across the college, academic departments, and programs; guide and have oversight over ongoing training and professional development with a senior advising team and assistant director of advising for advisers; develop and lead our transfer operations for incoming transfer students and provide support for them during their undergraduate careers; act as liaison to student wellness and work closely with the College Programming and Orientation Office on orientation and subsequent first and second year experience programming and beyond. The Associate Dean of Students also provides academic advising to a small group of students, ensuring a personalized and supportive approach to guide them through their academic journey. Moreover, the Associate Dean of Students and Director, CAATO is a part of the Dean of Students’ senior leadership team and will work with the Dean of Students and Deputy Dean of Students and Chief of Staff to guide office operations.
Responsibilities
- Manages an advising caseload of students’ advisees.
- Demonstrates leadership and expertise in academic advising and stays informed about various academic programs, policies, and resources.
- Supports staff overseeing student progress, academic difficulties, and referrals to appropriate resources.
- Utilizes counseling skills to address student challenges and establishes positive relationships; sets norms and expectations for advising relationships between students and advisers.
- Liaise with the financial aid office.
- Acts as a resource for College Advisers, DOS staff, faculty, and other University partners.
- Collaborates with academic units, possessing knowledge about curriculum, major and minor programs, course offerings, and credit-related issues.
- Serves on the Dean of Students leadership team, collaborating with other team members, and supervising assistant deans, senior advisors, and advisors. Effective leadership involves coordinating efforts, setting expectations, and creating an inclusive and motivated team environment.
- Chairs or serves on relevant committees, sets regular agendas, and coordinates meetings in the advising office.
- Identifies opportunities for staff education and cross-training within the DOS office and with campus partners and academic units.
- Leads matters related to the academic advising office within the DOS.
- Communicates effectively with parents when appropriate.
- Responsible for recruitment, onboarding, training, professional development, and supervision of staff. This involves identifying learning needs, designing effective training programs, and fostering a culture of continuous learning.
- Develops and implements strategic plans for the CAATO by identifying key objectives and prioritizing initiatives.
- Interprets and applies University policy and deadlines, keeping accurate records of student progress towards degrees; communicates policies and deadlines effectively to staff and students.
- Stays informed about study abroad programs, internships, campus jobs, student activities, graduate school, and career planning; leads efforts to maintain this expertise for office members.
- Oversees, assesses, and reports on the International Student at Large (ISAL) program.
- Develops advising and support programs for incoming and continuing transfer students and non-traditional students.
- Develops staff development programs that educate the staff in the full range of information they must know--curricular, campus resources, developmental issues facing the college-aged population, psychological issues, financial aid policies, etc.
- Manages advisors who handle discipline cases and student problems and crises. Recommends effective advising strategies for these students.
- Performs other related work as needed.
Minimum Qualifications
Education: Minimum requirements include a college or university degree in related field.
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Work Experience: Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
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Certifications:
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Preferred Qualifications
Education:
- Master’s or doctoral degree.
Experience:
- Transfer credit evaluation process.
- Developing and implementing short- and long-term strategic plans.
- Demonstrated experience working with a diverse student population and fostering inclusivity on a college campus.
- Processing comprehensive knowledge and understanding of academic advising principles and practices.
- International student experience.
Technical Skills or Knowledge:
- Excellent computer skills.
- Use complex databases.
- Accurate and detailed record-keeping.
- Knowledge of relevant federal and state regulations impacting student affairs and compliance in higher education.
Preferred Competencies
- Excellent oral and written communication skills.
- Interact effectively with a variety of stakeholders across the University.
- Demonstrated ability to lead a team and foster collaboration.
Working Conditions
- Office environment.
- Work evenings or weekends depending on the work to be performed and the calendar of events.
- Fast-paced environment.
- Work at a computer for 4-6 hours.
- Periodic movement between campus locations.
Application Documents
- Resume/CV (required)
- Cover Letter, which is to include your interest in this position (required)
- References Contact Information (3) (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Student Affairs & Services
Role Impact
People Manager
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
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About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.
We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.
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