Associate Director - Student Activities Operations (4565U) 73387
About BerkeleyAt the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners.
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities.
Departmental OverviewThe Student Engagement unit within the Office of the Associate Vice Chancellor and Dean of Students is at the center of student life at UC Berkeley. It is the campus department primarily responsible for encouraging student involvement and facilitating leadership development opportunities.
Application Review DateThe First Review Date for this job is: October 23, 2024
ResponsibilitiesOverview:
Reporting to the Director of bridges, this position is a part of the unit team and has responsibility for developing, leading, and providing advising, support services, and experiential leadership development opportunities to sponsored student organizations, registered student organizations, and student-initiated programs at UC Berkeley.
Advising:- Advisor to University Sponsored, Student Initiated Programs: Manages a program by providing counseling, guidance, and development to student organization leaders; represents the organizations with the UC, the local community, and other relevant audiences.
- Guides and supports students on the planning and execution of Recruitment and Retention efforts, yield events, outreaches, retreats and additional programs.
- Provides ongoing, transformational advising and development to a diverse population of students, including first-generation, low income, student leaders.
- Develops and implements workshops and training sessions for students and members of student organizations/communities.
- Monitors and administers the promotion of student events, projects, initiatives, activities, and DeCals.
- Oversees a student affairs or student life program targeted at supporting the learning and developmental needs of students.
- Advises groups on leadership and organizational development, conflict resolution, event planning, fundraising, officer transitions, financial policies, campus procedures, management, and campus and community outreach as needed.
- Utilizes student development and leadership practices and theories to design and implement advising services for student involved campus programming board, and leadership programs.
- Collaborates with student leadership and organizations in designing development, advising, support, and leadership programs for their perspective members and affiliates.
- Participates on bridges and RRC specific Advisory Boards.
Services and Resources:- Convenes with various campus partners to improve and expand existing programs and to develop additional opportunities via needs assessment, research of best practices, coordination of stakeholders, and evaluation of program effectiveness.
- Oversees the development of leadership training, new leadership orientation, summits, and minor training.
- Establishes leadership and student development competencies and outcomes to regularly assess impact of programs and services and make necessary modifications to ensure consistent alignment with Student Engagement framework/philosophy for student advising and leadership.
- Designs leadership programs applicable for all UC Berkeley students.
- Develops and maintains complex or sensitive relationships with external organizations critical to program success.
- Prepares contracts, books vendors, negotiates rates, and serves as a primary staff point of contact for major and medium events.
- Creates web forms and processes that allow for financial transactions between bridges and Student Affairs Business Operations.
- Manages purchasing and shipment of office and programmatic supplies for all eight centers.
- Maintains codes and assignments to specially designated storage cages, including tracking the inventory of wellness supplies.
- Organizes the schedules, food orders, and communication with MCC for semi-annual Study Jams.
- Completes annual Student Academic Preparation and Educational Partnerships (SAPEP) data reporting of recruitment.
Advocacy and Support:- Serves as the only staff, in the Division of Student Affairs, outlined to do direct student facing Equity & Inclusion work.
- Consults campus and community stakeholders on ways to design student services that meet the needs of diverse student communities.
- Supports the retention of students, in collaboration with the MCC and UHS, to hire, train, and retain a Wellness Coordinator/therapist, as well as continually renew the grant to fund the position.
- Acts as a liaison among students, campus departments, and administration in both daily operations and highly sensitive situations.
- Responsible for identifying, creating, and maintaining collaborative relationships across campus, specifically with academic departments who sponsor or recognize registered student organizations.
- Assist in the creation, execution, and assessment of professional staff development opportunities for the Student Engagement Portfolio staff.
- Serve as a consultant for other leadership program development with the Student Engagement Portfolio and the greater division.
Fiscal Management & Administration:- Manages State issued SAPEP funding of $78,000 from the UCOP within the university account system.
- Governs financial requests, stipends, reimbursements, advances, etc. for $2 million in referendum fees within the ASUC's Business and Finance system.
- Annually trains nearly 100 student leaders on financial literacy and the ASUC Business and Finance operating system.
- Interprets grant language to ensure resources are used efficiently and effectively.
- Articulates ASUC financial support services to campus departments who use the university accounting system and to vendors.
- Meets weekly with the ASUC Business and Finance staff to process transactions.
- Contributes to department wide strategic planning and report writing.
Collaboration and Professional Development:- Remains abreast of current literature and trends related to student development.
- Attends pertinent conferences and presents information for shared knowledge.
- Participates in department and campus committees, programs, and projects, as assigned.
- Identifies opportunities to become involved in national organizations.
Other Duties as assigned:- Involvement in tasks specific to unique circumstances which are unplanned.
- May supervise clerical and/or student staff.
Required Qualifications- Advanced knowledge of common University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment.
- Advanced knowledge of Student Affairs / Student Life specialization.
- Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
- Advanced abilities in project management, problem identification and reasoning skills.
- Knowledge of principles and procedures involved in risk assessment and managing appropriate outcomes.
- Demonstrate an advanced skill and knowledge in multicultural affairs, social justice practice and pedagogy.
- Ability to manage multiple assignments and projects successfully in a fast paced, politically charged environment.
- Demonstrated ability to communicate effectively one-to-one, in small groups, and in public speaking contexts.
- Ability to mediate conflict, problem-solve, and respond appropriately to student concerns.
- Strong interpersonal skills with the ability to work both collaboratively and independently with students, staff, faculty, and the public.
- Strong organizational and verbal/written communication skills.
- Bachelor's degree in related area and / or equivalent experience / training.
Preferred QualificationsSalary & BenefitsFor information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
The budgeted salary range that the University reasonably expects to pay for this position is $85,000 - $90,000.
- This is a 100% full-time (40 hours per week), career position that is eligible for full UC benefits.
- This position is exempt and paid monthly.
How to ApplyTo apply, please submit your resume and cover letter.
Conviction History BackgroundThis is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.
Mandated ReporterThis position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies.
Equal Employment OpportunityThe University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
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