JOB
The mission of Pierce College is to create quality educational opportunities for a diverse community of learners to thrive in an evolving world. Recognized by the Aspen Institute as one of the Top 10 community colleges in the nation (2021), Pierce College is an innovative, mission-driven, data-informed, and equity-minded community college dedicated to helping all students achieve their academic and professional goals, with a focus on racial and social equity and justice. Reporting to the Associate Vice President of Fiscal Services, the Director of Fiscal Operations is responsible for providing supervisory and operational oversight for designated areas within fiscal services to include accounting, accounts payable, accounts receivable, budget, grants & contracts, payroll, procurement, printshop, shipping & receiving, and travel functions. The Director will monitor the district’s revenue and reserve accounts, manage acquisitions, and lead year-end closure processes. This position will support the facilitation of the district’s budget process and serve as a key advisor to the Vice President for Fiscal Services and Associate Vice President of Fiscal Services regarding fiscal opportunities, evaluation of department processes, and continuous improvement of the District’s fiscal services. This position actively leads, supports, and engages in Pierce College’s goals for equity and inclusion in order to create and maintain a workplace that supports and respects accessibility, equity, inclusion, and diversity.
EXAMPLE OF DUTIES
The Director of Fiscal Operations will be responsible for the following, but not limited to:
- District Fiscal Services
Provide operational oversight for accounting, accounts payable, accounts receivable, budget, grants & contracts, payroll, procurement, printshop, shipping & receiving, and travel functions. Ensure staff and functions adhere to applicable Federal and state laws, including Washington State Law (RCW), Washington Administrative Code (WAC), district policies and procedures, SBCTC directives, and applicable GAAP as promulgated by the Government Accounting Standards Board (GASB). Monitor revenue and reserve accounts to ensure the district maintains appropriate level of reserve fund and cash balances. Manage acquisition of capital assets, ensuring proper recording, amortization, and disposal in coordination with other departments. Ensure monthly procedures are completed, and with the Associate Vice President of Fiscal Services lead year end closure processes in conjunction with the State Board for Community and Technical Colleges. Prepare reports and validate supporting documentation to comply with audits and reviews from external auditors and agencies. - Budgetary
Collaborate with the Vice President and Associate Vice President of Fiscal Services to facilitate the budget process. Provide fiscal oversight of budgets and related activity for reports to the Executive Team and Board of Trustees. Analyze changes in funding based on legislative, enrollment, economic outlooks, and other external factors affecting revenue or expenses. Review daily and monthly budget balances, informing on significant changes impacting the district. - Leadership and Supervision
Provide leadership, supervision, and direction to complex finance functions and assigned staff in delivery of fiscal services throughout the district. Adhere to classified contracts and all district rules and regulations ensuring efficient operations and supervision of classified employees. Support team members by prioritizing, directing, developing, and assessing assigned areas. Ensure staff have adequate training and resources for their roles. Nurture the development of a psychologically safe work environment, modeling professionalism, collaboration, learning, service, equity, and belonging. As a key non-executive member, in the event that the district may be faced with an institutional emergency, this position may be required to remain at their work location, or report to work to protect, recovery, and provide continuity of operations under the District EOP. - Advisory
Serve as a key advisor to the Vice President and Associate Vice President of Fiscal Services on finance and accounting matters, including development of strategic plans. Ensure alignment of district finance with Board of Trustees strategic plan, and other district planning, such as the academic plan, tech plan, and facility master plans. Identify fiscal opportunities, develop financial models, and provide analysis to assist Executive Team and Board of Trustees with fiscal decisions. Serve as Acting Associate Vice President of Fiscal Services when directed. - Policies and Procedures
With the Associate Vice President of Fiscal Services, engages in continuous improvement processes implementing, monitoring, and revising departmental policies and procedures relating to fiscal operations. Aids in ensuring that all departmental policies and procedures comply with district policy, procedures, and directives; state and federal regulations; orders and statutes; and collective bargaining agreements. - Collaboration
Engage with the diverse operations of the district and college leadership to coordinate with the fiscal services department to ensure accountability of stakeholders; and accuracy in accounting and budget. Provide campus-wide trainings to improve financial literacy amongst budget stakeholders and support staff around the district. Engage with external organizations at state and national levels to collaborate and exchange ideas, including being the primary representative of the district to the BAR of the community and technical colleges in Washington State.
SUPPLEMENTAL INFORMATION
To be considered for this position, applicants must meet the required qualifications as outlined in this announcement. Complete the online application profile and apply for the specific job opening at: https://www.pierce.ctc.edu/hr. Upload (attach) a cover letter that addresses how you meet the required qualifications as outlined in this announcement. (Cover Letter) Upload (attach) detailed résumé of all educational and professional experience. (Résumé) Transcripts are not required in order to apply for this position; however, if you are selected for an interview, you will be asked to submit copies of unofficial transcripts showing completion of the required level of education. Please upload current copies of your transcripts, if available. Unofficial copies of all college and university transcripts must include degree received and conferral date. International transcripts must include a foreign transcript evaluation. For a list of approved credential evaluation services visit: https://www.naces.org/members (Unofficial transcripts acceptable for application process; official transcripts required upon hire). Please Note: Certain positions require specific levels of educational attainment such as a post-secondary degree, licensures or certifications. In order to evaluate applicant materials to determine if the minimum qualifications are met, information regarding your education and experience should be included in your application materials. Applications without transcripts attached, may receive notification that their application materials are incomplete. If you receive a notice and information has been provided elsewhere in your applications materials, please disregard. (Unofficial transcripts acceptable for application process; official transcripts required upon hire). Upload (attach) a list of at least three (3) professional references with names, telephone numbers, and e-mail addresses. One of which must be your current or most recent supervisor. Letters of recommendation will not be accepted. (References) Provide a response to the following question. (Supplemental Question) The College's goal is to support all students and to achieve racial and social equity in pursuit of mission. If you were selected for this position, how would you contribute to and support this goal? Please limit your response to a maximum of 500 words.
Terms of Employment
This is a full-time administrative - exempt position. The primary work location will be at Pierce College, Fort Steilacoom campus. Frequent travel to Pierce College campuses or other sites may occur. Standard work hours are between 8:00 am to 5:00 pm, Monday through Friday, with occasional evening and weekend hours required. This position is eligible for occasional work from home. This position requires regular and consistent attendance.
Salary & Benefits
The salary range for this position is $104,838.00 to $129,710.00 annually. The salary will be determined based on the candidate's qualifications and related experience. Typically, new hires start no higher than $109,207.00/year, based on Pierce College's Administrative/Exempt Compensation Plan. Your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long-term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our Benefits and Leave website at: https://www.pierce.ctc.edu/hr-benefits.
Physical Work Environment
This position works indoors in an office environment.
Reasonable Accommodation
Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.
Screening & Interview Process
Only those candidates who have complied with the application process and meet the required qualifications will be considered. Following the review of application materials, the most qualified candidates will be contacted for an interview. Check the email account you used for the application process for communication regarding the status of your application. Application materials submitted to Pierce College are the property of the College and will not be returned.
Conditions of Employment
Pierce College is a “fully vaccinated campus” under the state’s higher education guidance, which means that COVID-19 vaccination is highly encouraged for all employees and students. Prior to the start of employment, the finalist for this position will be subject to a criminal background check as a condition of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law RCW 28B.112.080. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire. Pierce College has adopted a Drug Free Workplace policy. As a condition of employment, employees must agree to abide by the requirements established in that policy.
Equal Opportunity
The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices. Decisions are made without regard to race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.
For more information about this position or assistance regarding your application, please contact the Human Resources office at: jobs@pierce.ctc.edu. Questions regarding equal employment opportunities or discrimination may be directed to the following: Sean Cooke Title IX Coordinator (253) 840-8472 Davi Kallman ADA/CO / Section 504 Coordinator (253) 912-3715 Deena Forsythe Interim Vice President for Human Resources (253) 964-6586 Paula Henson-Williams District Affirmative Action Officer (253) 864-3229
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