VP of TaxationBackground/Summary:CommuniCare Family of Companies is a privately held, multi-faceted healthcare management company that has been delivering exceptional care and services since 1984. For over 40 years, we have specialized in nursing homes, assisted living, behavioral health, and rehabilitation, offering comprehensive and compassionate support to our residents and patients. With facilities across six states, CommuniCare is committed to enhancing the lives of those we serve. In addition to our healthcare facilities, we operate a pharmacy, an advanced medical practice and a Medicare Advantage plan. At CommuniCare, we believe in promoting dignity, independence, and the best possible quality of life for our patients and residents, making us a trusted leader in the healthcare industry. We are looking for an experienced individual to lead overall tax function including planning, identification of opportunities and compliance for one of the largest privately held health care companies in the United States. The successful candidate may have a varying level of experience, but will need to work with both internal departments and outside consultants to oversee all aspects of taxation systems and policies that affect the companies and the individual shareholders. The position is based at our Blue Ash, Ohio office, a suburb of Cincinnati. However, remote work is an option for candidates residing within a reasonable commuting distance.
Key Duties:- Develop master work schedule which includes all outstanding items, including both one-time and recurring work – also includes filing of all returns – and who is required to file (outside consultants, internal staff, etc.). Follow up on any returns not reviewed, to ensure all compliance activities have been completed.
- Work closely with Legal department on entity formation, organizational chart information (including technical review of all charts to confirm accuracy), operating agreements and all other associated entity formation information.
- Evaluate and educate management on tax credit and related opportunities and changes that may impact the company or provide incentives for the Company utilization, including for owners.
- Work with other department managers, in particular Payroll and A/P, tax credit administration and other tax related issues, including research, changing requirements, etc. Includes developing documentation, including shareholder notes, company notes or other important tax instruments.
- Review all ledgers, balance sheets, computations (accrual to cash computations, for example) to ensure accuracy and completeness. May also need to review coding of key expenses and other tax related details to be developed from company general ledgers.
- Coordinate the completion of all income and related tax returns – including company tax returns at every company level, including assisting in helping facilitate completion of individual shareholder returns as necessary. Includes collecting and reporting documentation associated with Charitable Contributions made from company funds or partner’s distributions.
- Quarterly forecasting of tax payments for all taxing authorities (or safe estimates, as appropriate) – work with internal and outside accounts (if and as necessary) to coordinate tax payments, refunds, etc. Including follow up on notices and notifications received by company and shareholders regarding tax matters.
- Maintain a production listing for remitting all necessary tax returns to lenders and other approved recipients annually, and as needed in obtaining financing or for other transactions.
- As part of completing returns, assist in the analysis of capital expenditures, deduction of repairs and other activities that are capital related with outside specialty firms. Includes coordinating any cost segregation or other similar studies.
- Coordinate the development and analysis of Fixed Assets and Repair Reclassification reporting provided by accounting department as input to the completion of returns and other documentation.
- Review and assist in completion of airplane use logs, including periodic review during the year and enforcement of business use documentation and other related information.
- Review for filing any internally assigned tax returns (sales tax, revenue taxes, etc.) prepared by any other internal staff. Retrain new staff on procedures/in service as necessary or as rules change. Prepare assigned tax returns or other reports (as an example FET 720, annual medical expense letter).
- Consult with Executive Management on acquisition and help assess issues related to basis, deductibility and other aspects of the addition of proposed operations or acquisition of business assets.
- Assist – as requested – in consultations with individual shareholders on business and tax transactions, positions, opportunities, including personal (outside) opportunities.
- Coordinate all audit activity performed by taxing authorities – Federal, State and local. Includes direct involvement with the auditors, including all appeals and tracking all issues associated with audit activity, including revising records, if necessary, post audit.
Desired Education/Experience/Skills/Capabilities:- Degree in accounting with a specialization in tax or tax additional training; MBA or advanced tax degree desirable.
- 4-12 years of experience with large, complex companies that operate in multiple states and have a complicated company ownership structure, including individual ownership and pass through entities.
- Experience with direct interaction with owners, auditors and other key constituents.
- Experience in both tax planning, business structure planning, and consulting associated with all manner of high level tax strategies and their application.
- Ability to research relevant code and other sections to ensure identification of key issues for compliance with and qualification for key tax positions. Ability to question and assess risk associated therewith.
- Solid administrative and time management skills – able to manage complicated and long-term projects for effective and timely completion.
- Demonstrated mindset and ability to maintain currency in both tax regulations and important court decisions that may affect the company or provide opportunities for its shareholders.
- Effective communicator to both executive level staff and internal audiences with whom the tax function relies on for completion of work.
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