The Director of Facilities Management reports to the Vice President for Finance and Administration (VPFA) and is responsible for oversight and maintenance of college facilities, including grounds, building maintenance, custodial services, utilities, construction management, energy management systems, and safety/security systems in order to ensure a safe and functional environment that meets the needs of students, faculty, staff, and visitors.
This position works on-site in Jackson, MS. Regular work hours are from 7:30 am – 4:00 pm. This position is designated as Essential Personnel and must report to work in the event of an emergency or disaster that forces the suspension of classes and/or closing of offices or for other events deemed appropriate by the VPFA or college President. Evening and night hours and occasional weekend work will be required.
Job Duties
- Develop and implement facility management policies and procedures.
- Lead the facilities management team. Ensure staff receives training related to specific job tasks and responsibilities and encourage and support staff development.
- Oversee routine maintenance of mechanical, electrical, HVAC, and plumbing systems.
- Manage preventive and corrective maintenance programs.
- Manage relationships with contractors, vendors, and service providers.
- Negotiate contracts with vendors and service providers.
- Ensure compliance with safety regulations, building codes, and industry standards. Ensure compliance with occupational health and safety regulations.
- Ensure compliance with college, state, federal and local regulatory requirements, as well as, environmental impact issues.
- Develop and manage the facilities departmental budget, ensuring accountability and adherence to fiscally sound best practices.
- Oversee emergency preparedness and response planning, including fire and life safety protocols.
- Plan and implement ongoing improvements for ADA accessibility across campus.
- Ensure effective use of the computerized maintenance management system (CMMS) that collects work order requests and allows assignment and follow-up. Additionally, utilize the system to coordinate, evaluate, and plan all maintenance and preventive maintenance activities performed by the facilities management department.
- Stay current on industry trends and attend related training and conferences to create progressive systems and implement up-to-date strategies in facilities management leadership.
- Maintain the official college record of all drawings, layout, and design standards of the facilities.
- Administer engineering documentation necessary to maintain current as-built drawings, warranty information, building system and equipment operating and maintenance manuals.
- Supervise and oversee custodial services and grounds. Ensure cleanliness and proper functionality of buildings and grounds.
- Work in collaboration with the conference services department to assist with event set-up needs.
- Work with campus colleagues and leadership to coordinate essential facilities management support at special events, athletic activities, department moves and changes.
- Manage construction, renovation, and relocation projects. Ensure projects are completed on time, within scope, and within budget.
- Coordinate with architects, engineers, and contractors for capital improvements.
- Lead by example with a critical focus on delivering the highest level of customer service both in interaction with constituents and in delivering quality and timely resolution to work orders.
- Prepare reports and provide updates to senior leadership regarding the status of facilities and projects.
- Perform other duties as assigned.
Qualifications
- Bachelor’s degree required; preferably in engineering, architecture, construction management or related field.
- Requires 7 – 10 years of progressively more responsible experience, some of which must have included construction, physical plant maintenance and supervision responsibilities for skilled and unskilled maintenance employees.
- Strong leadership and team management skills.
- Excellent communication and negotiation abilities.
- Problem-solving and decision-making expertise.
- Proficiency in facilities management software and tools.
- Knowledge of safety and environmental regulations.
- Must be accessible and available in the event of emergencies or when needed to meet the ongoing needs of the college.
- Must possess and maintain a valid Mississippi Driver’s License.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential tasks of this job.
- Regularly required to stand, walk, use hands and fingers to handle or feel objects, tools, or controls; and talk or hear.
- Occasionally required to sit.
- Frequently must squat, stoop, or kneel, reach above the head and reach forward.
- Daily uses hand strength to grasp tools, supplies and equipment.
- Occasionally climbs ladders.
- Frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds.
The work environment described here is representative of those an employee encounters while performing the essential functions of this job.
- Regularly works indoors and outdoors.
- Occasionally work with toxic or caustic chemicals such as petroleum products, degreasers, and sprays.
- Frequently exposed to risk of electrical shock, mechanical hazards, explosive hazards, burn hazards, chemical hazards.
- Meet deadlines with severe time constraints.
- Frequently exposed to wet and/or humid conditions; fumes or airborne particles; outside weather conditions; extreme cold; extreme heat.
Application Procedure
Interested candidates should email a copy of their resume, letter of interest and list of three references to careers@millsaps.edu. Please write “Facilities Management Director” in the subject line of the email.
EEO Statement
Millsaps College values diversity within our students, faculty and staff, and strives to recruit, develop, and retain the most talented people. Millsaps College does not discriminate in employment on the bases of race, color, creed, religion, sex, sexual orientation, transgender status, gender identity, age, national origin, disability, veteran status or any other legally protected status in accordance with applicable federal, state and/or local laws.
All offers of employment will be contingent on successful completion of a background check and verification of employment. Salary will be commensurate with experience. Millsaps College provides a competitive benefits package.
It is the policy of Millsaps College to provide reasonable accommodations for qualified individuals with disabilities for employment. If you require any accommodations to participate in any part of the hiring process, please contact humanresources@millsaps.edu.
Additional Information
In compliance with the amendments to the federal Clery Act concerning annual security reports, all potential job applicants are free to view Millsaps College’s annual Campus Crime Statistics here.
The only national liberal arts college in Mississippi, Millsaps College has consistently been ranked a “Best Buy” among national liberal arts colleges by U.S. News and World Report‘s America’s Best Colleges and is cited as one of Loren Pope’s 40 Colleges That Change Lives. It was the first institution in Mississippi with a Phi Beta Kappa chapter, and is the only institution in Mississippi ever to be listed in The Fiske Guide to Colleges.
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