Dates of Employment: Approximately March 1, 2024 until approximately June 15, 2024 (15-20 hours per week other than the week prior to Derby 150)
Job Description:
Churchill Downs Racetrack seeks a passionate and highly motivated Partnership Activation Coordinator for a Seasonal role. This position is responsible for supporting the Partnership Development and Activation teams. Responsibilities include but are not limited to: client relations, project management, interdepartmental communication and coordination, contract fulfillment, vendor relations, prospect research, assembling sales decks, etc.
Primary Duties:
- Assist in execution of sponsor promotions and activation, primarily related to 2024 Kentucky Derby Week events.
- Work closely with the Director of Partnership Development and Sr. Manager of Partnership Activation to support all sponsorship activities such as:
- Contract Fulfillment
- Sponsor Activation
- Cross-Department Communication
- Data Tracking
- Vendor Communication
- Post-event Proof of Performance
- Work with partners to secure and confirm details of sponsorship activation, gathering graphics, print and website materials.
- Coordinate the implementation of deliverables with other departments.
- Build relationships with internal and external Churchill Downs constituents.
- Manage sponsors and vendors on-site with minimal supervision.
- Work as a Partnership Development & Activation team member in assisting as additional requests arise, performing additional duties as assigned.
- Assist the Development team in vetting potential sponsors including research of a brand's current initiatives, spends, and contacts.
- General review of data to help form actionable information for the Development team to use in future pitches.
- Ability to work part-time office hours as well as nights and weekends through Kentucky Derby week, as necessary.
Education and/or Experience:
- Bachelor’s degree, or working to obtain BA, in business, sports administration, or marketing.
- Previous experience in a client services role within the sports and entertainment industry is a plus.
- Exceptional organizational and project management skills, with an ability to handle multiple assignments in a fast-paced environment with tight deadlines.
- Strategic mindset with strong creative capabilities and problem-solving skills.
- Excellent interpersonal and communication skills, as well as demonstrated professionalism and diplomacy.
- Ability to exercise sound business judgment generating effective solutions quickly and/or raising issues to management as necessary.
- Team player spirit with an exceptional customer service attitude.
- Efficient with Microsoft Office, specifically MS Excel.
- Adobe Photoshop, graphic design and/or video production skills are a plus.
- Experience with social media platforms.
Supervisory Responsibilities:
This position will not have any supervisory responsibilities.
Reports to:
Director of Partnership Development
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand, walk and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
The noise level in this work environment is usually low to moderate.
Churchill Downs encourages diversity in the workforce.
EOE
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