Department F&A Office of the CFO
About the Department Finance and Administration is made up of separate and unique departments, but united by a similar purpose to support the University of Chicago. We do this by carrying out our vision and mission.
Our Vision: Set the standard of excellence for university administrative centers.
Our Mission: Provide best-in-class business support, operational infrastructure, and strategic guidance to help further the free and rigorous pursuit of inquiry at the University of Chicago.
Job Information Job Summary: This role integrates the internal audit and risk assessment functions for the University, the Enterprise Risk Management program that emanates from the internal auditors’ triennial risk assessment which in turn informs the internal audit plan, and the University’s efforts to ensure compliance with the regulatory environment within which we operate. The overall mission of the Office of Compliance is to promote an organizational culture and support a formal compliance program that encourages ethical conduct, a commitment to compliance with the law and University policies, and accountability for these obligations in furtherance of the University’s values and pursuit of eminence. The purpose of the Internal Audit function at the University is to provide the Board of Trustees and senior University administration with an independent assessment of the University’s system of internal controls. Internal Audit examines and evaluates the controls in place to safeguard University assets, evaluates the effective use of resources, reviews compliance with policies, procedures, laws and regulations to protect the research and teaching mission of the University. The Enterprise Risk Management program is informed by these efforts and creates a uniform process for evaluating the key risk areas identified in the Internal Auditor’s triennial risk assessment. The output of this program is presented to the Board of Trustees Audit Committee, and informs discussions with the Committee, as well as the internal audit plan.
Responsibilities:
- Reporting directly to the Vice President and Chief Financial Officer as well as the Chair of the Audit Committee of the Board of Trustees, responsible for the design, organization and management of University-wide programs of Compliance, Enterprise Risk Management (ERM) and Internal Audit.
- Chair the University’s Integrated Enterprise Risk Management and Compliance Committee, focusing on compliance-related strategic risk/priority-setting. Prepare reporting for the Audit Committee on these activities.
- Work with officers, deans, senior managers, faculty, and staff to advance the University's compliance and internal control processes.
- Lead the programs monitoring compliance and risks identified through the ERM program in a decentralized University environment; collaborate with the University of Chicago Medical Center (UCM) on ERM harmonization for areas of shared risk.
- Accountable for maintaining an understanding of regulatory trends, changes in compliance, and regulatory guidelines that affect the University.
- Responsible for development and maintenance of ERM and Compliance methodology and processes.
- Lead Integrated ERM and Compliance Committee meetings and govern or serve on working groups for focused analysis and development of risk management/remediation plans.
- Develop annual goals/workplan for the Compliance program and Enterprise Risk Management programs and report on progress to senior leadership.
- Oversee remediation action plans.
- Manage the University’s Whistleblower Hotline (hosted by NAVEX) and compliance inquiries received through other channels, including ensuring appropriate follow-up. Collaborate with the University’s Office of Legal Counsel on the same.
- Work with the University's outsourced internal audit firm to anticipate and aggressively manage operational, financial, and compliance risks; help ensure the integrity of the University's system of internal controls; and help ensure strong stewardship and accountability at all levels.
- Maintain and update a University Compliance Matrix to ensure appropriate Unit-level ownership.
- Assist with identification of new regulatory changes and development of/revisions to policies.
- Evaluate and support compliance training and education across the University.
- Provide ongoing communication and enhanced publicity regarding the University's Compliance program including the code of conduct, ComplianceMatrix, and Whistleblower Hotline.
- Identify areas for targeted compliance and/or internal audit reviews. Track remediation efforts and implementation plans for compliance and internal audit to help ensure implementation.
- Review comprehensive, technical reports and prepare summary presentations regarding risk, audit findings, and recommendations for Board and senior management.
- Coordinate and assemble all materials for the Audit Committee of the Board of Trustees and serve as staff to the Audit Committee.
- Perform other related work as needed.
Competencies:
- Work successfully in a higher education setting and collaborate with stakeholders across the institution.
- Effective written and public speaking skills.
- Project management skills, analytical ability, interpersonal skills supported by a strong attention to detail.
- General understanding of university/research compliance and regulatory environment.
- Strong presentation/PowerPoint development skills, including experience presenting to committees of senior executives and governing boards.
- Demonstrated enthusiasm and motivation, with the capacity to learn to build on skills.
Additional Requirements Education, Experience or Certifications:
Education:
- Bachelor's degree in accounting, business or a related field required.
- JD, MBA or Master's degree in accounting or related field required.
Experience:
- At least 10 years compliance experience including in-house experience managing a compliance program required.
- Enterprise risk management experience.
- Working knowledge with an internal audit function of a large decentralized institution.
- Background in higher education or advising institutions of higher education.
Required Documents:
- Resume/CV
- Cover Letter
- References Contact Information (3)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Benefit Eligibility Yes
Requires Compliance with University Covid-19 Vaccination Requirement
No
Pay Frequency Monthly
Pay Range Depends on Qualifications
Scheduled Weekly Hours 37.5
Union Non-Union
Job is Exempt Yes
Drug Test Required No
Motor Vehicle Record Inquiry Required No
Health Screen Required No
Posting Date 2024-07-24
Remove from Posting On or Before 2025-01-24
Posting Statement: The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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