Office and Program Manager (7377U), Institute of European Studies - 72052
About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome, and included. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students, and community partners.
Departmental Overview
The Institute of European Studies (IES) at UC Berkeley is the leading research center on Europe in the Western United States, and among the top three such organizations in the nation. Through interdisciplinary scholarship, international collaborations, grant opportunities, and community outreach, IES fosters a deeper understanding of Europe's past, present, and future.
Position Summary
The Administrative Officer 3 serves as one of the key administrative contacts for the Institute of European Studies. Supervised by the Institute's Chief Administrative Officer, the incumbent is responsible for day-to-day administrative operations support and Institute research support work, including working with the Institute's directors to ensure the successful implementation of IES programs.
Responsibilities
- Provides executive level administrative support and assistance to the Director, Associate Director, and Administrative Director.
- Develops and implements methods for increasing operational efficiency; recommends budgeting strategies, budget forecasting, and re-forecasting to enhance academic performance within spending limits in consultation with the administrative director.
- Monitors budgets and reports for spending according to university policy and grant restrictions.
- Ensures the collection of IES visiting scholar fees, manages all supplier registrations and ensures the accuracy of the reimbursement of travel expenses, honoraria payments, and stipend payment distribution for the Institute.
- General administrative support such as ensuring that daily administrative operations run smoothly for the front office.
- Supervises work study students to provide front-line customer service to faculty, students as well as visitors and high-level guests of the Institute.
- Updates website and marketing materials as needed.
- In consultation with the Directors, plan and administer administrative operations services such as IT, Event Planner Card (EPC) and space management.
Required Qualifications
- Thorough knowledge of and/or can quickly learn University rules and regulations, campus specific processes, protocols and procedures for budget, accounting and fund management, knowledge of - Generally Accepted Accounting Principles (GAAP).
- Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, accounting and payroll, and contracts and grants regulations and guidelines.
- Experience managing budgets, budget forecasting and re-forecasting.
- Ability to communicate effectively with all levels of staff, faculty, alumni/donors, and government officials, students, and external constituencies, both verbally and in writing.
- Ability to take initiative and manage projects with minimal supervision, including strong time management skills and ability to meet tight deadlines required.
- Ability to multi-task with demanding timeframes, remain calm and maintain a professional demeanor at all times.
- Ability to meet deadlines and to respond to questions in a timely manner.
- Strong service orientation and ability to work proactively as part of a team.
- Ability to use discretion and maintain confidentiality, and use sound judgment in responding to issues and concerns.
- Bachelor's degree in related area and/or equivalent experience/training.
Salary & Benefits
This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for UC Benefits.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. The budgeted annual salary that the University reasonably expects to pay for this position is $80,400.00 - $90,000.00.
#J-18808-Ljbffr
