Reports to: Global Networks Program Officer
Salary Range: $23.76/hr (entry level)
Anticipated Start Date: October 1, 2024
Apply by: September 20, 2024
Base of Designation/Remote Eligible: Headquarters, Washington, DC; hybrid remote/in-person
World Learning seeks a Program Coordinator to join the Global Networks team. Working with the Program Manager and Program Officer, the Program Coordinator will make logistical arrangements and provide administrative support for the team's exchange programs, including the US Speaker Program and the Professional Fellows Programs.
RESPONSIBILITIES
- Arrange program logistics, specifically booking travel, ground transportation, hotels, meeting space, disbursement of per diem for the US Speaker Program;
- Develop prospective program calendars and itineraries and arrange professional appointments;
- Coordinate with contracted visa service company to arrange participants' visas and passports as needed;
- Communicate with participants and the State Department on a daily basis to coordinate travel, obtain necessary documents, and provide required program information;
- Write, prepare and disburse necessary program materials;
- Assist with financial aspects of program arrangements, including per diem requests and receipts, checks for vendors, and invoices, ensuring that all financial transactions are executed in compliance with accounting and procurement procedures and requirements;
- Draft program announcements and program highlights;
- Prepare and maintain program files and databases;
- Author program reports and other writing assignments;
- Manage group travel when needed;
- Handle other tasks as needed.
REQUIREMENTS
Required Experience/Education:
- Minimum education requirement: Bachelor's degree; Minimum number of years of experience required: 1-3 years
- Equivalent education/experience can substitute for all required qualifications except where there are specific constraints noted, such as a license/certification/registration or eligibility requirements stipulated by a U.S. Government contract.
- Applicants must be authorized to work in the location where this position is offered.
Required Skills:
- Demonstrated accuracy, attention to detail, and organizational ability;
- Proven strong written skills, including ability to effectively summarize key points and address a diversity of professional subjects;
- Strong oral communication skills in English;
- Computer and internet proficiency, including Excel, Word, PowerPoint and other web-based tools;
- Professional experience with social media tools and platforms preferred;
- Experience with living/studying/working abroad preferred;
- Foreign language skills preferred.
Required Behaviors/Competencies:
- Strong cross-cultural, communications, and interpersonal skills;
- Energetic and strong team player;
- Fosters diverse, equitable and inclusive practices and challenges exclusionary practices;
- Effectively copes with change; able to shift comfortably; decides and acts without having the total picture; comfortably handles risk;
- Demonstrates curiosity about World Learning as a whole, with the aim of effectively representing the organization to external audiences.
- Contributes to an organizational culture of continuous learning through rigorous program monitoring, data tracking, donor and MERL reporting, research and reflection to ensure strong outcomes.
- Contributes to organization's business development targets through ongoing program implementation, funder relationship building, and other means as directed.
- Commitment to fostering diverse, equitable and inclusive practices in program implementation and monitoring practices.
Benefits:
World Learning provides a comprehensive and competitive benefits package that includes: medical, dental, vision, FSA/HRA, Life/AD&D, Short Term/Long Term Disability, EAP, Parking and Transit, 403 (b) retirement plan for full-time and eligible part-time employees.
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