The Port of Oakland is currently recruiting for the position of Engineering Project Manager. The Engineering Project Manager will work under the Engineer Services Department, which is where the Engineering Program Management Team reports. The team, of which the Engineering Project Manager is a part of, is responsible for establishing, continuously improving and delivering on the Port’s Industry Best Practice Value of Transparency as it relates to the Engineering Departments deliverables. Under general direction, the Engineering Project Manager works on a wide variety of Aviation, Commercial Real Estate, and Maritime Capital Improvement Projects (CIP). Incumbents apply their knowledge of project management and their particular discipline in leading and overseeing multidisciplinary engineering and cross-functional teams to carry projects from concept development through preparation of plans and specifications to construction and operation.
Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed. Incumbent may perform other related duties at the equivalent level.
- Coordinates, monitors, and directs project engineers and Port staff on assigned CIP projects (buildings, infrastructure, transportation systems); works to keep projects on time and within budget by planning, organizing, leading, and controlling the overall project process.
- Works with clients to identify fundamental project goals and objectives; establishes project scope, budgets, and schedules; evaluates economic feasibility of projects based on Port CIP master plan goals; identifies critical physical and environmental constraints; provides project programming services; identifies technical assistance required; leads development of design concepts and layouts; develops and packages preliminary designs; prepares budget, cost, and technical reports for clients and the Engineering Division.
- Assists with the review and approval of consultant proposals to ensure that the work will be carried out in accordance with environmental and legal requirements; monitors preparation of final contract documents; monitors bid phase and updates budgets.
- Monitors the construction phase of projects and performs general project administration: conducts periodic site visits to verify that the intent of the project/contract is met; reviews progress reports; assists in conflict resolution as appropriate; coordinates and holds periodic status meetings at program or project level as appropriate; manages, tracks, and reports changes to project scope, budget, and schedules.
- Provides technical support and troubleshooting; acts as a liaison with other functional supervisors and managers, Port staff, clients, tenants, other stakeholders, and outside agencies; prepares status reports for clients and the Engineering Division; makes or assists with presentations and staff reports to the Board of Port Commissioners and other entities.
- Provides overview of scopes of adjacent or related projects to avoid oversights and to minimize redundant effort; contributes to Port master planning efforts.
- Provides guidance, technical assistance, and consulting services to Port revenue divisions, clients/stakeholders, and technical staff.
- Implements special programs and projects as directed.
EDUCATION AND EXPERIENCE
This position requires a combination of education and experience reflecting possession of the required knowledge, skills, and abilities. A typical combination would include a bachelor’s degree from an accredited college or university with major course work in engineering plus three years experience being in responsible charge of complex public works projects. This position also requires either a “Project Management Professional Certification” from the Project Management Institute (PMI) or a specific four year degree in architecture or engineering from an accredited college. Possession of a Professional Engineer license by the State of California is highly desirable.
KNOWLEDGE, SKILLS AND ABILITIES
To perform the typical tasks and duties of the position successfully, the knowledge, skills and/or abilities listed below are required.
Knowledge of:
- Current practices and procedures in municipal, port, and airport engineering, environmental and planning related processes.
- Relevant municipal, engineering, environmental, and planning laws, ordinances, codes, plans and specifications.
- Current construction methods, materials, and equipment.
- Engineering principles and current technical requirements in applicable disciplines (mechanical, civil, electrical, environmental, planning) to rapidly apply engineering judgment to project work.
- National Environmental Protection Act (NEPA) and California Environmental Quality Act (CEQA) documents and processes.
- Project management principles or Project Management Institute (PMI) principles certification.
- Project management methods and tools including critical path software.
- Work with others in a team environment.
Ability to:
- Make effective presentations in oral and written form and to communicate complex issues and perspectives to Port project team members to ensure that work is carried out smoothly.
- Resolve project related conflicts and maintain project teamwork towards stated objectives.
- Use personal computers and word processing and spreadsheet software.
- Provide leadership in a multidisciplinary team setting in resolving major issues.
- Read, understand, and interpret complex technical documentation and drawings.
- Develop realistic expectations for project costs and completion dates.
- Direct and/or perform value engineering to achieve project cost savings.
- Interpret Port and tenant needs.
- Apply management systems identified by Port senior management.
- Establish and maintain effective working relationships with those contacted in the performance of duties and to work as a team.
THE SELECTION PROCESS
Stage I: Application and Supplemental Questionnaire Evaluation (Pass/Fail) – The first stage in the selection process will consist of an application and supplemental questionnaire appraisal review (pass/fail). Applications submitted without the completed supplemental questionnaire will be deemed incomplete and not given further consideration. Meeting the minimum qualifications does not guarantee advancement to the next stage. Only the most suitably qualified candidates will be invited to Stage II.
Stage II: Assessment Examination (Weighted 100%) – The second stage of the selection process may consist of a combination of job-related situational project exercises and an oral panel interview designed to assess technical knowledge and any additional other KSAs. Job-related situational project exercises may consist of written exercises, performance exercises or other situational exercises that would assess the KSAs. The Assessment Examination is designed to test your overall aptitude for the position.
Candidates must achieve a scale score of 70 or more on this examination to be placed on the eligible list for employment consideration. The Port of Oakland reserves the right to modify the selection process as necessary to conform to administrative or business necessity.
ADVISORIES
Immigration and Reform Control Act: In compliance with the Immigration and Reform Act of 1986, the Port of Oakland will only hire individuals who are legally authorized to work in the United States. Social Security card must be presented, and the name on it must match the name on the application.
Americans with Disabilities (ADA): In compliance with State and Federal Laws, the Port will employ and promote qualified individuals without regard to disability. The Port is committed to making reasonable accommodations in the selection process and in the work environment. Individuals requesting reasonable accommodations during the selection process must notify Nancy Jeu at njeu@portoakland.com within seven (7) calendar days of the closing date of the job announcement. The Port requires applicants to provide supporting medical documentation to substantiate a request for reasonable accommodation.
The Port of Oakland is an Equal Opportunity Employer
Must possess a valid California Class C driver license at the time and for the duration of appointment.
The Port of Oakland requires each incumbent to successfully complete a Transportation Security Administration (TSA) background check, which will include a fingerprint-based Criminal History Records Check (CHRC) and a Security Threat Assessment (STA), prior to being considered for this position. This status must be maintained for the duration of employment at the Port.
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