Procurement Analyst 3 (7739U), Procurement Services - 70753About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners.
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities.
Departmental Overview
Supply Chain Management (SCM) Procurement facilitates the purchase of quality goods and services at the best value to UC Berkeley while ensuring sustainable & socially responsible supply chain practices. We strive to provide excellent customer satisfaction by simplifying the procurement process through strategic supplier agreements, conducting competitive bid solicitations and leveraging the collective spending power of the university.
In providing excellent service, SCM's professional staff of Procurement Analysts often collaborate with many campus partners including: Risk Services, Legal Affairs, and Berkeley People & Culture to ensure compliance with all federal, state and University of California policies and regulations.
We strive for continuous improvement in our process and practices to maximize value, minimize university risk, and promote environmental stewardship in support of the University's mission of teaching, research and public service.
Position Summary
The Procurement Analyst 3/Senior Buyer is responsible for the oversight and management of the procurement function across the UC Berkeley campus servicing multiple departments. The Analyst is responsible for developing and implementing procurement strategies to support the efficient and cost-effective acquisition of goods and services necessary for the delivery of exceptional patient care and operational excellence. They lead continuous improvement initiatives to streamline procurement processes, enhance workflow efficiency, and drive cost savings. Implement best practices, standardize procedures, and leverage technology solutions to automate manual tasks and improve data accuracy.
Application Review Date
The First Review Date for this job is: 07/24/2024.
Responsibilities
- Drafts and executes purchase orders using advanced ERP systems, utilizing standard terms and conditions for materials, supplies, equipment, and services.
- Drafts RFX, Request for Quotations (RFQs), Requests for Proposals (RFPs) including specifications and terms and conditions.
- Negotiates with supplier for lower prices and better terms, develops new supply sources to address supply base inadequacies, as needed, and resolves supplier performance issues.
- Regularly communicates with the organization's customers, reduces risk to the University by ensuring departmental compliance with procurement policy.
- Performs cost analyses and reviews terms and conditions for appropriateness.
- Makes awards based on cost and specification requirements.
- Develops advanced spreadsheets and other documentation to support analysis.
- Participates in professional development and training.
- Works with Departmental Subject Matter Experts to draft complex Statements of Work (SOWs) to be incorporated into higher risk, higher value contracts.
- Reconciles P-Card activities regularly on behalf of departments.
- Documents interpretations of processes, policies, and procedures for edification of customers and suppliers.
- Interprets and applies University policies and procedures on all purchases.
- Writes sole source justifications and basis for award documents when appropriate.
- Following California Public Contract Codes and University Purchasing Policies in the acquisition of goods and services for the university.
- May supervise purchasing assistants, lower level buyers, or other administrative staff.
Required Qualifications
- Advanced knowledge of contracting principles and practices, methods and procedures used in competitive procurement.
- Knowledge of RFQ/RFP preparation.
- Demonstrated interpersonal skills using a high degree of tact, diplomacy and discretion.
- Ability to communicate effectively with both technical and non-technical personnel.
- Thorough knowledge of applicable California state and federal regulations and general contract terms.
- Demonstrated ability to oversee and develop tools, templates, and response processes.
- If not already obtained, incumbent will be expected to obtain and maintain CPSM certification.
- Bachelor's degree in related area and/or equivalent experience/training.
Preferred Qualifications
- Working knowledge of university accounting and purchasing policies.
- Ability to identify sourcing needs and conducting market research.
Salary & Benefits
This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for UC Benefits.
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $85,000.00 - $95,000.00.
How to Apply
- To apply, please submit your resume and cover letter.
Other Information
- This is not a visa opportunity.
- Position requires annual filing of State of Economic Interests (Form 700).
- This position is eligible for up to 90% remote work.
Conviction History Background
This is a designated position requiring fingerprinting and a background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer.
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