Position: Contract & Grant Analyst

Rate of Pay: $5,975.75- $8,963.67 monthly ($71,709 - $107,564 annually). This position is non-exempt and therefore eligible for overtime.

Position Description/Requirements: Under the direction of the Procurement Supervisor, or designee, this position is responsible for coordinating contracts, grants, bid processes, and other procurement functions. The incumbent serves as the lead for tracking, monitoring, reporting and fiscal compliance of funds associated with grants and contracts. This position requires interfacing with vendors and collaborating with various departments to ensure compliance and efficiency in purchasing operations.

Work Location: Your main office will be at the SKCFTC, located at 20811 84th Ave. S. in Kent, WA. Throughout the course of your work, you may report to various stations throughout our service area.

Typical Schedule: Day shift; 10hrs/day, four days/week, or 8hrs/day, five days/week. After a training period, we may allow a HYBRID remote schedule, with a maximum of two days per week remote, but you will be required to report to work in-office at our Kent, WA location for the remainder of your work week, no exceptions.

Union Membership: No. This is a non-represented civilian position.

Benefits: Puget Sound Fire offers a comprehensive benefits package including: Public Employees Retirement System (PERS), Medical, Dental and Vision Insurance, Employer Contribution of 3% to 457 Deferred Compensation Plan, Longevity Pay starting at 2% after 5 yrs. service, Paid Vacation, Sick Leave, 12 Observed Holidays each year, Life insurance, and Tuition Reimbursement Assistance.

To Apply: Please apply online at https://selfservice.pugetsoundfire.org/ess/EmploymentOpportunities/

Selection Process: Once the job closes, all applications will be reviewed for minimum qualifications. Successful candidates will be contacted to schedule interviews.

TENTATIVE SCHEDULE

Opens: October 11, 2024

Closes: October 27, 2024 *or until filled.

1st Interviews: Week of November 4th

2nd Interviews: Week of November 11th

Contingent Offer, start background screening: by November 14th

Final Offer: by November 28th (dependent upon timing of background screening)

Anticipated Start Date: December 9th, or sooner depending upon candidate availability.

GENERAL PURPOSE:

Under the direction of the Procurement Supervisor, or designee, this position is responsible for coordinating contracts, grants, bid processes, and other procurement functions. The incumbent serves as the lead for tracking, monitoring, reporting and fiscal compliance of funds associated with grants and contracts. This position requires interfacing with vendors and collaborating with various departments to ensure compliance and efficiency in purchasing operations.

ESSENTIAL FUNCTIONS:

Understand, develop, implement, and monitor operational and fiscal compliance processes for grant-funded programs and contracts.
Collaborate with managers to define contract requirements, recommend terms, and streamline purchasing processes.
Negotiate terms and conditions; monitor for vendor non-performance.
Ensure that contract language aligns with and is in support of the budget and goals of the Puget Sound Fire.
Perform research and analysis, make recommendations; prepare program and project reports.
Strive to continuously improve operations, streamline processes and enhance customer service.
Actively support the vision, mission, values, and goals of the agency.
Perform additional tasks as assigned.

SUCCESSFUL INCUMBENTS FOR THE POSITION WILL HAVE:

Knowledge:

Applicable local, state, and federal laws, codes, regulations, and ordinances.
Intermediate purchasing and procurement practices.
Record-keeping techniques.
Intermediate research methods.
Quality customer service principles and practices.

Skills:

General accounting, budgeting, and purchasing policies.
Supplier management.
Critical thinking and problem solving.
Interpersonal skills, particularly in negotiation.
Exercise initiative, judgement, and decision-making skills.

Abilities:

Establish and maintain cooperative and effective working relationships.
Communicate and present information effectively.
Plan and organize work to meet schedules and timelines.
Maintain flexibility in work hours and assignments.

SKILLS FOR THE POSITION MAY BE GAINED THROUGH EDUCATION, CERTIFICATION, RELEVANT JOB EXPERIENCE or a COMBINATION, SUCH AS:

Education: Bachelor's degree in Finance, Accounting, Grant Management, Business, or closely related fields.

Experience: Three (3) years of professional experience in municipal or government grant or contract administration, accounting, budgeting, financial analysis, or related experience.

Preferred:

Lean Six Sigma
Universal Public Purchasing Certification Council Certified Professional Public Buyer (UPPC-CPPB)
National Institute for Government Procurement Certified Procurement Professional (NIGP-CPP) certificate
Experience with enterprise resource planning (ERP) software systems

LICENSES AND OTHER REQUIREMENTS:

Microsoft Office 365 products such as Word, Excel, PowerPoint, and Outlook.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for extended periods of time; use hands to finger, handle, or feel; and talk and hear. The employee frequently is required to type on a keyboard for extended periods of time. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Work is performed in a typical office environment, which includes a technical workstation, a computer room with a controlled environment, as well as working with customers on site.

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Puget Sound Regional Fire Authority

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Contract & Grant Analyst