Description

We are dedicated to growing a culture of belonging through our values:

Respect | Trust | Diversity | Inclusion | Equity

At the Department of Licensing (DOL), we recognize the importance of work life harmony and work hard to create a culture where employees feel valued and respected. Our employees are trusted and encouraged to be a part of process improvements that impact their work, create value for our customers and help build trust in our government.

We are currently recruiting for a Fiscal Analyst with experience in accounts payable to help lead the work for DOL's growing Financial Office!

We are one of the most public facing state agencies and the second largest revenue generating agency in Washington State. We regularly interact with over 8 million Washington residents and collect more than $3.2 billion in taxes and fees annually. We know our services are essential to our customers’ ability to live, work, drive, and thrive. We take this responsibility seriously and are committed to ensuring every resident has equitable and meaningful access to our services.

If you have excellent interpersonal communication skills, are exceptionally organized, and want to help lead this team, then read on!

Duties

As the Accounts Payable Lead, you will lead a team of three (3) Fiscal Analysts as they provide timely and accurate reconciliation and completion of payments and transfers. Your team will rely on you to bring consistency and knowledge as you assign workloads and handle routine or complex situations. With your attention to detail, you will interpret Chart of Accounts, department directives, and policies while auditing payments and journal vouchers for compliance. In collaboration with budget staff, you will record adjusting entries to include posting of indirect costs, cost allocations, and other transfers. As a result of your inclusive leadership and excellent customer service, you will directly support our agency's purpose, helping every Washington resident live, work, drive, and thrive.

Some of what you will do:

Provide training, mentoring, and coaching to new and existing staff.
Monitor performance and create performance statistics for tracking.
Identify errors and work directly with staff to investigate and correct discrepancies.
Review and release batches for staff.
Apply on-line approvals in Agency Financial Reporting System (AFRS) for payments.
Assist in completing the Annual Comprehensive Financial Reports (ACFR).

Qualifications

What you will bring to the role:

Seven (7) years of experience in accounting, auditing or a relevant financial field.

A Certified Public Accountant (CPA), Certified Management Accountant (CMA), and/or Certified Government Financial Manager (CGFM) certification
Two (2) years of experience in accounting, auditing, or relevant financial field.

Experience must include:

18 quarters or 12 semester hours of accounting, auditing, finance, or budgeting.
Three (3) years:
- Accurately using the ten-key numerical keypad on a computer or adding machine to enter numerical data by touch.
- Entering accurate accounting related information into an electronic accounting system.
- Analyzing and reconciling general or subsidiary ledger for validity and accuracy.
- Providing customer service by listening attentively, identifying needs or issues, providing options, and exercising knowledge of state laws and regulations to assist others.
- Conveying ideas and information in writing, using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the reader.
Two (2) years:
- Experience using spreadsheet software, such as Excel to find and replace data, create, modify, print, and format spreadsheets.
- Experience using computer programs, such as Microsoft Word and personal information web manager, such as Microsoft Outlook.

Up to five (5) years of relevant education that includes 18 quarter, or 12 semester hours of accounting, auditing, or budgeting may substitute year for year for experience.

(Associates degree = 2 years Bachelor’s degree = 4 years Masters degree = 5 years)

Note: Possession of both a relevant Master’s degree AND two (2) of the listed certifications (CPA, CMA, and/or CGFM) will substitute for experience.

What may help set you apart:

Experience inputting data accurately and reviewing transactions in Agency Financial Reporting System (AFRS) and creating Enterprise reporting reports.
Knowledge of Office of Financial Management (OFM) Federal, and State regulations and guidelines.
Experience successfully directing the work of others through mentoring, coaching, and team building.
Experience in accounting theory, principles and practices, internal control procedures, financial management software applications, and Generally Accepted Accounting Principles (GAAP).
Experience using DOL specific systems such as DRIVES, POLARIS, GenTax, and RevVal.
Certification as a Certified Public Accountant (CPA) or Certified Government Financial Manager (CGFM).

Additional Conditions of employment:

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
This position requires occasional in-office attendance at our Olympia office to meet business needs.

DOL is committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to assure that people with disabilities are provided reasonable accommodations.

For information about the position, available accommodations, or the interview process contact: Nicole Walters

Supplemental Information

Come join us in changing the way government delivers services and help build a legacy of commitment to and excellence in diversity, equity, and inclusion!

How to Apply:

Select the apply button at the top of this job announcement.
Attach a current:
- A cover letter explaining your experience as it relates to this position and why you are interested in this opportunity.
- Resume

Incomplete applications may disqualify you from eligibility for the position. You must ensure all application areas, including supplemental questions and attachments, are completed in full.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.

We value diverse perspectives and life experiences. We employ and serve people of all backgrounds including people of color, immigrants, refugees, women, LGBTQ+, people with disabilities, and veterans. We value the unique traits and attributes that each employee brings to the job. Through the diverse perspectives of an inclusive workforce, we will create a more respectful, productive, and unified team to better serve the public of Washington.

Veteran/Military Spouse Preference Notice: To take advantage of veteran/military spouse preference, please notify the Recruitment Team. Please include the title of this position in the subject line.

The Washington State Department of Licensing is an equal opportunity employer and does not discriminate on the basis of age, sex (including gender identity), marital status, sexual orientation, race, religion, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability.

Persons requiring accommodation in the application process, during the recruitment process, or who need this job announcement in an alternative format, may contact the Human Resources Office at 360-902-4000 or may email HRRecruit@dol.wa.gov. Applicants who are deaf or hard of hearing may call our ASL interpreter via Video Phone at 360.339.7344.

The candidate pool certified from this recruitment may be used to fill future similar vacancies for up to sixty days.

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