JOB SUMMARY

This position is responsible for providing HIM support in maintaining the Department’s paper and electronic health record system. The HIM Specialist Sr will have an understanding of privacy and security guidelines related to patient information and maintain HIPAA as well as keep all patient information confidential. The key duties of this position rely heavily on the ability to learn, and navigate efficiently within, an electronic health record. The incumbent must be able to communicate both orally and in writing clearly and effectively in the English language; able to work in a fast-paced environment; and develop sound professional working relationships. This position is responsible for advanced functions within the Health Information Management Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Document Imaging (Pages/Hour)
- Prepping
- Scanning
- Quality Review/Validation/Indexing
HIM Spec Sr will be responsible for function(s) (as assigned by HIM Leadership to include not limited to, prepping, scanning and/or QX/Indexing) within Document Imaging to ensure records are prepped, scanned and QC/Indexed into the Document Management Solution/EMR in a timely manner.
For paper-based sites scanning and uploading medical records into a document management application (i.e. VitalChart ChartFlow (formerly EvriChart)) for remote coding access, include data related to prepping records to scan.
Document Chart Analysis (Records/Hr by patient type): Analyze medical records for completion; assign and reassign provider deficiencies as needed in accordance with regulatory guidelines and in compliance with facility timely completion policy (as assigned by HIM Leadership)
Support Missing Documentation and Provider Queries as needed
Complete birth and or death certificate in accordance with state law including contact with mothers and father within facility specific timeframe as needed.
Chart Pick up (Rounding) and Reconciliation
Perform Data Integrity duties as assigned (chart correction, dup med rec, etc...)
Meet Productivity expectations based on job function as applicable (document imaging / document analysis)
Maintain productivity metrics and time for productivity monitoring.
Assist internal and outside agencies with information regarding patient records ensuring requests are prioritized appropriately as needed
Answer phones, process continuity of care requests, record retrieval, record filing (as assigned by HIM Leadership)
Other duties as assigned

KNOWLEDGE, SKILLS, ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PC Skills - demonstrates proficiency in keyboard operations, Microsoft Office applications and others as required
Customer Orientation - establishes and maintains long term customer relationships, building trust and respect by consistently meeting and exceeding expectations
Privacy and Security – demonstrates an understanding of the importance of providing privacy and security of all patient information
Vital Statistics – birth certificate and paternity acknowledgement
Organization - establishing courses of action to ensure that work is completed efficiently; proactively prioritizes assignments and keen ability to multi-task
Quality Orientation - accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time
Work Independently - is self-supporting; not needing to rely on others to complete a job.

EDUCATION / EXPERIENCE

Minimum: High School diploma or equivalent
Preferred: Two (2) years’ experience in a hospital Health Information Management Department

CERTIFICATES, LICENSES, REGISTRATIONS

Preferred: RHIT or RHIA Certification

PHYSICAL DEMANDS

Ability to sit for extended periods of time
Must be able to efficiently use computer keyboard and mouse to perform coding assignments
Ability to lift up to twenty-five (25) pounds

WORK ENVIRONMENT

Pleasant inside environment
Light physical effort
Intense mental concentration stress
Subject to exposure to infectious conditions and minor hazards such as muscle sprains, cuts, and bruises

OTHER

The ideal candidate will have previous Health Information Management experience

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