Purpose of Classification:
To handle developing and maintaining financial reporting and general ledger structure, internal controls, accounting principles, practices, and procedures to ensure accurate and timely financial reporting for the City in a managerial role.
Essential Functions:
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
- Performs professional accounting functions: manages accounting cycle including preparing and approving journal entries and adjustments, monthly financial statements and special purpose reports. Maintains, analyzes, and reviews all subsidiary and general ledger accounts and bank statements prior to department head approval.
- Supervises the day-to-day activities of the accounting team to establish and ensure all deadlines are met. Develops staff by managing performance, setting goals, providing ongoing training, and maintaining strong employee relationships. Supports the growth and efficiency of interdepartmental relationships and communications.
- Coordinates sales and franchise tax filings, and other regulatory reporting requirements. Supports completion of annual budgeting as well as cash flow forecasts. Preparation of all tax, audit or review work papers and related year end information as required by outside CPA’s and regulatory agencies. Respond to inquiries from Senior Management regarding financial results and special reporting requests. Development and implementation of new procedures and features to enhance productivity of the department. Support FINANCE DIRECTOR with ad hoc analysis, special projects, and process improvements.
- Responsible for the monthly close process and reconciliation of all general ledger accounts. Familiar with fund accounting and modified accrual. Preparation and distribution of accurate and timely financial reporting and related analyses. Assist with payroll approval and purchasing oversight. Manage the daily bank account activity including support and ACH and wire transfers.
- Assists auditors in completing annual and periodic audits.
- Identifies and resolves first level problems for accounting software users, including answering questions, providing advice and troubleshooting; work with software vendors. Assist with creating workflows and creating documents for the same.
- Review accounting and treasury policies and procedures to ensure that adequate internal controls are developed and maintained. Make recommendations to department head for revisions to existing policies.
- Maintains a comprehensive, current knowledge of applicable laws and regulations: maintains an awareness of new trends and advances in the profession; and attends workshops and training sessions as appropriate.
- Communicates effectively and in a timely manner with the department head on issues related to effective financial management of City funds. Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures. Communicates with other City employees, auditors, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
- Regular Attendance: Consistent and reliable in-person attendance to ensure effective teamwork, collaboration, and communication with colleagues, clients, and community members. This includes but is not limited to attending scheduled meetings, participating in on-site or off-site events, and being available during standard work hours. The City will attempt to accommodate any reasonable adjustments as outlined by the ADA.
Additional Functions:
Performs other related duties as required or as assigned by the department head.
Minimum Qualifications:
Bachelor’s Degree in Accounting, Finance, or a related field preferred; supplemented by three years of experience in professional level accounting; experience in a government or municipal setting is preferred; three years of supervisory experience or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Specific License or Certification Required: Must possess and maintain a valid South Carolina driver’s license. Possession and maintenance of Certified Public Accountant (CPA) license is preferred. ERP experience or other large automated accounting system preferred.
Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all City or departmental policies, practices, and procedures necessary to function effectively in the position. Proficient in the use of Microsoft Excel.
Performance Aptitudes:
Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.
Human Interaction: Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information, such as bank statements, journal entries, checks, bank and account reconciliations, revenue and expenditure reports, budget documentation, etc.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.
Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
ADA Compliance:
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
The City of Fountain Inn is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
The City reserves the right to revise this position description at any time.
