Onsite Condominium Assistant Property Manager

RGN • Columbia, MD, United States • $200k - $250k / year • 4w ago

Are you seeking a rewarding position as an Assistant Property Manager for an onsite condominium in Columbia, MD with RGN? Join our team in a supportive environment that prioritizes your professional growth. We are dedicated to delivering exceptional service and cultivating a welcoming community atmosphere. Your responsibilities will include overseeing property operations to ensure the efficient functioning of our condominium complex. Apply now for a fulfilling role that provides room for advancement and be part of our path to success.Perks:* Dental insurance* Health insurance* Paid time off* Tuition reimbursement* Vision insurance Responsibilities: • Answer all incoming telephone calls for Condominium. • Handle messages on voice mail and change outgoing office message as necessary. • Greet and assist all individuals entering the office, redirect as necessary to management office. • Maintain a log of all persons and contractors visiting the office. • Maintain call and fax log. • Capture unit owner contact information and update as required. • Receive maintenance calls and prepare work orders. • Create, track, and follow up on all maintenance requests. • Monitor maintenance schedules including pest management, lawn care, etc. Notify Manager of any discrepancy or missed appointments. • Coordinate monthly pest management appointments. • Schedule and confirm service appointments for maintenance staff and for contractors as necessary. • Hold unit keys in safe manner. Keep good control of key box. • Maintain monthly service log of all maintenance calls. • File correspondence and maintenance requests when completed. • Maintain all files and all filing systems. Complete all filing. • Type correspondence, form letters and community notices as directed. • Type correspondence from authorized Board or Committee members as directed by Manager. • Write newsletter, flyers, notices, etc., and coordinate for delivery or posting in the complex. • Label/stuff mailings to homeowners as requested by management • Inventory office supplies needed and order as directed. • Prepare purchase orders for supplies ordered. • Request maintenance staff to prepare interior resale inspections and supply result to management. • Issue pool and parking passes as required per policies. • Prepare/update charts on the progress of projects being done by maintenance staff. • Update management as necessary on pending work orders/projects. • Prepare Board with paperwork for hearing. • Maintain desk, work area and immediate office area in a neat and orderly fashion. Qualifications: • 2+ years of experience in property management or related field. • Knowledge of property management software and tools. • Strong customer service and interpersonal skills. • Ability to multitask and prioritize workload effectively. • US Work Authorization. Compensation: $17 - $18 hourly

• Answer all incoming telephone calls for Condominium. • Handle messages on voice mail and change outgoing office message as necessary. • Greet and assist all individuals entering the office, redirect as necessary to management office. • Maintain a log of all persons and contractors visiting the office. • Maintain call and fax log. • Capture unit owner contact information and update as required. • Receive maintenance calls and prepare work orders. • Create, track, and follow up on all maintenance requests. • Monitor maintenance schedules including pest management, lawn care, etc. Notify Manager of any discrepancy or missed appointments. • Coordinate monthly pest management appointments. • Schedule and confirm service appointments for maintenance staff and for contractors as necessary. • Hold unit keys in safe manner. Keep good control of key box. • Maintain monthly service log of all maintenance calls. • File correspondence and maintenance requests when completed. • Maintain all files and all filing systems. Complete all filing. • Type correspondence, form letters and community notices as directed. • Type correspondence from authorized Board or Committee members as directed by Manager. • Write newsletter, flyers, notices, etc., and coordinate for delivery or posting in the complex. • Label/stuff mailings to homeowners as requested by management • Inventory office supplies needed and order as directed. • Prepare purchase orders for supplies ordered. • Request maintenance staff to prepare interior resale inspections and supply result to management. • Issue pool and parking passes as required per policies. • Prepare/update charts on the progress of projects being done by maintenance staff. • Update management as necessary on pending work orders/projects. • Prepare Board with paperwork for hearing. • Maintain desk, work area and immediate office area in a neat and orderly fashion.

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