Salary: $136,541 to $174,262
The County of Santa Barbara's General Services Department is accepting applications to fill a full-time vacancy for the Capital Division Chief in Santa Barbara, California. This position is categorized as a Capital Projects Manager III. This position is at-will and exempt from civil-service provisions.
The Position:
Under direction, the Capital Division Chief is responsible for leading a full-service capital projects division within the General Services Department accountable for managing capital construction projects including scope development, project documentation, cost estimating, project monitoring, payables and change order authorization, quality control, FF&E (furniture, fixtures, and equipment), project research, project tracking, and construction; coordinates assigned activities with staff in other divisions and departments; provides highly responsible and complex staff assistance and administrative support to executive management staff; and performs other duties as assigned.
The County has an inventory of over 400 facilities and properties that require ongoing improvements and maintenance. The incumbent has responsibility for the management of the overall capital project and program portfolios, and providing the financial oversight, problem solving, coordination, and communication required to successfully implement and complete the capital projects throughout the County. The successful candidate will be responsible for leading the annual countywide Five-Year Capital Improvement Program (CIP) process, managing the efforts of staff to ensure consistency in project development, cost estimating, and developing and implementing strategies for continuous process improvements.
Reporting directly to the Assistant Director, the Capital Division Chief is responsible for planning, directing, and managing the County's multi-million-dollar Capital program created to support the County's goals and priorities. The position exercises a considerable amount of independent judgment and discretion in directing staff and providing significant input and guidance to the Department Director, Assistant Director, and County Executive Office regarding all phases of assigned projects.
The Ideal Candidate will have:
- Demonstrated experience leading staff and teams and providing oversight of significant large scale, multi-million-dollar capital projects from inception to completion.
- Experience with the development & management of significant projects as part of a larger 5-Year Capital Program.
- Experience with public sector projects, knowledge of public contract codes and experience managing projects within the structure of local government a plus, including preparing materials and making presentations to the Board of Supervisors and other stakeholders.
- Clear understanding of the principles of project management, including: project scope, budget, scheduling, contract execution, and human resource management.
- Experience utilizing various project delivery methods including design-bid-build, design build, Job Order Contracting, and Construction Management at Risk public projects employing prequalification of major trades.
- Knowledge of the regional construction market, and experience with local vendor outreach.
- Demonstrated experience supervising and evaluating staff.
- Understanding of construction management that includes documentation and contract administration and negotiation.
- Solid writing skills to prepare and write clear and concise documents (e.g., memoranda, board letters, correspondence, contracts and supporting documentation).
- Computer skills, with proficiency in M365 or other collaboration software, Microsoft Suite, AutoCAD, Visio, SharePoint, and Project Management Software.
- Exemplary customer service skills and experience working with the public, elected and appointed officials, community groups, commissions, advocacy groups, and various other boards.
- Ability to effectively coordinate with a variety of stakeholders.
- Experience implementing provisions of the American with Disabilities Act (ADA) and Chapter 118 of the California Building Code in the design and construction of facility improvement projects.
- Knowledge of the process to comply with the California Environmental Quality Act (CEQA).
- Enthusiasm, excitement, and the professionalism to lead the Capital Division to new heights and to execute the Calle Real Master Plan, a $400+ million recapitalization of the County’s campus in Goleta, CA.
Minimum Qualifications
Education and Experience
- Equivalent of a bachelor's degree from an accredited four-year college or university in civil engineering, construction management, architecture, or related field AND,
- Seven (7) years of progressively responsible experience in the field of Capital Project Management, including at least three (3) years as a supervisor or manager.
Desirable Qualifications:
- Registration as a Professional Engineer (PE) or Registered Architect (RA)
- Qualification as a Project Management Professional (PMP)
Knowledge of:
- Principles, practices, and techniques of capital project management in a public agency setting, including managing capital construction projects including scope development, project documentation, cost estimating, project monitoring, payables and change order authorization, quality control, FF&E (furniture, fixtures, and equipment), project research, project tracking, and construction, including the interpretation of laws, regulations, policies, and procedures.
- Principles and practices of managing capital and maintenance programs.
- Principles and practices of project management and program planning.
- Project and contract management principles.
- Principles and practices of public administration and program management, including strategic planning, implementation, and evaluation.
- Management principles, practices, and techniques.
- Principles and practices of governmental accounting, fiscal management, budgeting, and auditing.
- Principles and practices of program planning and administration.
- Personnel management principles and practices, including employee supervision, training, and evaluation.
- Principles and practices of group facilitation, conflict resolution, and consensus building.
- Principles and practices of procurement and contract administration.
- Principles and techniques of effective oral presentations.
- Applicable federal, state, and local laws, codes, regulations, and standards.
- Business systems, equipment, and applications relevant to the area of assignment.
Ability to:
- Effectively administer capital project programs and activities.
- Manage large-scale complex projects and/or initiatives, enterprise projects, and/or oversee the management of multiple projects simultaneously.
- Exercise political acumen, tact, and diplomacy.
- Manage assigned operations/programs and ensure ongoing compliance with strategic objectives and performance measures.
- Develop and implement policies and procedures.
- Manage and evaluate assigned staff, including training, coaching, participating in developing goals and strategic objectives, coordinating deadlines, prioritizing work demands, and assigning and monitoring work.
- Analyze and evaluate operational programs, projects, and procedures.
- Plan, organize, coordinate, and supervise changes and improvements in public agency projects and studies.
- Manage budgets, contracts, grants, and resource allocation.
- Interpret, monitor, and report financial information and statistics.
- Oversee the implementation of and adherence to quality assurance activities and standards.
- Research, recommend, and implement industry trends, solutions, and best practices.
- Resolve complex problems within the area of assignment.
- Prepare and oversee the preparation of reports, grant proposals, documents, and presentations.
- Create and provide informative presentations to stakeholders, elected officials, County leadership, and the public.
- Collaborate with program stakeholders, elected and appointed boards, the public, and internal leadership.
- Interpret and apply applicable laws, codes, regulations, and standards.
- Communicate effectively, clearly, and concisely.
- Establish and maintain effective working relationships with a diverse range of individuals, including but not limited to coworkers, subordinate staff, supervisors, other managers, professional agencies, and the general public.
Additional Requirements:
- Possession and maintenance of a valid California driver's license and the ability to meet automobile insurability requirements of the County or the ability to provide suitable transportation needs as a condition of continued employment.
- May be required to work a varied schedule of hours, which may include evenings, weekends, and holidays.
- Completion of a background investigation to the satisfaction of the County may be required for some assignments.
SELECTION PROCESS:
Application Review. Review of the application and supporting materials to determine those candidates who meet the employment standards.
Selection Interview. Select finalists will be invited to an interview with a panel of subject matter experts. A written exercise and presentation may be required as part of the selection process.
Recruiters will communicate with applicants by e-mail during each step in the recruitment process. Applicants are reminded to check spam filters continuously during the Recruitment & Selection Process steps listed above to ensure they do not miss required deadlines. The County of Santa Barbara will not release any applicant's email address to a third party.
REASONABLE ACCOMMODATIONS: The County of Santa Barbara is committed to providing reasonable accommodation to applicants. Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter listed on the job posting. We require verification of needed accommodation from a professional source, such as a Medical Provider or a learning institution.
CONDITIONAL JOB OFFER: Live Scan and Background Check: Once a conditional offer of employment has been made, the selected candidate's appointment is contingent upon successful completion of a Live Scan and background check which includes a conviction history check, and satisfactory reference checks. A Live Scan is electronic fingerprint scanning that is certified by the State Department of Justice. Further instructions about when and how to complete the Live Scan will be included in the offer letter. Appointee will be subject to a post-offer medical evaluation or examination.
BENEFITS: For more information on County of Santa Barbara benefits click HERE or visit the Benefits Tab above. Additionally, applicants from other public sector employers may qualify for retirement reciprocity and time and service credit towards an advanced vacation accrual rate.
APPLICATION AND SUPPLEMENTAL QUESTIONNAIRE DEADLINE: Friday, November 1, 2024 by 4:59 PM PST; Postmarks not accepted. Applications and job bulletins can be obtained 24 hours a day at www.sbcountyjobs.com.
Collin Graham, Senior Talent Acquisition Analyst: cgraham@countyofsb.org
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