The primary focus of the Grant & Contractor Officer position is to support the Proposal and Negotiation Team (PNT) of the Office for Research and Sponsored Project Administration (ORSPA) by preparing, reviewing, negotiating and monitoring complex and non-complex contracts for research related projects to ensure compliance with university, sponsor, ABOR, federal, state, local laws and regulations.
Job Family: Research Operations
Department Name: ORSPA Proposals & Negotiations
Full-Time/Part-Time: Full-Time
VP Code: KNOWLEDGE ENTERPRISE DEV
Scope of Search: Open
Grant Funded Position: This is not a grant funded position and is not contingent on future grant funding.
Salary Range: $44,950 - $62,000 per year; DOE
Close Date: 04-November-2024
Category: 02
Essential Duties
- Under general direction, prepares, writes, reviews, negotiates and monitors complex and non-complex Agreements including grants, contracts, cooperative agreements, Material Transfer Agreements (MTA), Confidentiality/Non-Disclosure Agreements (NDA), and communicating contractual concerns and issues both internally and externally.
- Advise and assist department administrators, principal investigators, and staff to interpret and explain Agreement terms and conditions.
- Resolve problems arising in the course of projects by working with principal investigators, department administrators and sponsors.
- Review RFP terms and conditions prior to proposal submission.
- Provide administrative and technical assistance to ASU departments and Sponsors related to the ASU Contracts process.
- Assist with the Negotiations Team’s process revisions, improvements and guidance documents.
- Work with Compliance, Property, Risk Management, Skysong Innovations, General Counsel and Sponsor to resolve any conflict in reference to terms and conditions of the Award.
- Assist with the implementation of programs and tools for consistent interpretation of university, sponsor, ABOR, federal and state laws, regulations, and policies affecting contracting activities.
- Prepares reports, correspondence and documents as needed.
- Performs other duties as assigned in furtherance of ORSPA PNT mission.
Minimum Qualifications
Bachelor’s degree required and three years of related experience, OR, any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.
Desired Qualifications
- Experience in making sound business judgments, problem solving & critical thinking.
- Experience in problem solving who can take initiative and set priorities while being flexible.
- Experience in working well within a team but capable of working independently and with appropriate level of direction from supervisor.
- Experience in coordinating multiple tasks within time constraints.
- Experience in identifying and determining priorities to meet obligations of the organization.
- Experience with navigating complex environments with evolving priorities and communication plans.
- Experience in customer service including clearly communicating contractual concerns and issues and dealing tactfully and confidentially both internally and externally.
- Skilled in working with people across teams and able to follow and support policies and standard operating procedures while performing the core responsibilities.
- Experience with processing and engaging in continuous improvement.
- Experience in work that requires understanding user needs, requirements and requests to identify priorities.
- Ability to escalate to upper management for additional resources to meet goals.
- Experience in utilizing excellent analytical, organizational, communication, negotiation, and drafting skills.
- Experience with Microsoft applications (i.e., Word, Excel, Outlook), SharePoint, and computer database systems (e.g. financial systems).
- Demonstrated knowledge of business subjects such as procurement, contracting, intellectual property laws, and ethics.
- Experience with government or commercial contracting or procurement, with foreign and domestic sponsors.
- Experience in leading multiple negotiations of grants, contracts, subcontracts, and other agreement types.
Working Environment
- Climate-controlled office setting subject to extended periods of being in a stationary position.
- Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.
- Ability to clearly communicate and exchange accurate information to perform essential duties.
- Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others.
- Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
- Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.
- Remote work is an arrangement where the employee spends less than 60% of their regular workweek at a regularly assigned ASU work location. Executive vice president-level approval is required.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume and Cover Letter should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.
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