Xylem (XYL) is a leading global water technology company committed to developing innovative technology solutions to the world’s water challenges.The Company’s products and services move, treat, analyze, monitor and return water to the environment in public utility, industrial, residential and commercial building services settings.Xylem also provides a leading portfolio of smart metering, network technologies and advanced infrastructure analytics solutions for water, electric and gas utilities.The Company’s more than 16,500 employees bring broad applications expertise with a strong focus on identifying comprehensive, sustainable solutions. Headquartered in Rye Brook, New York with 2017 revenue of $4.7 billion, Xylem does business in more than 150 countries through a number of market-leading product brands.
The name Xylem is derived from classical Greek and is the tissue that transports water in plants, highlighting the engineering efficiency of our water-centric business by linking it with the best water transportation of all – that which occurs in nature. For more information, please visit us at www.xylem.com.
THE ROLE: The Executive Administrator, Human Resources is responsible fora broad range of activities involving the timely and confidential performance of administrative duties includingexecutivesupport, extensive travel/meeting coordination, communication distribution, project support and event planning. This role provides support to the Senior Vice President and Corporate Human Resources Officer, in addition to the Human Resources team.
ESSENTIAL FUNCTIONS:
- Provides proactive process and administrative support by anticipating the needs of the SVP, CHRO and team members. Serves as focal point in coordinating activities for the global HR department.
- Provides a high-level of technological support on an ongoing basis, such as using internet-based meeting programs, maintaining shared drives and websites.
- Uses sound judgment to coordinate the timely communication of requests, issues, and other items. Routinely uses knowledge of company policies and procedures to provide accurate information.
- Preserves confidentiality and exercises discretion in communicating information within all levels of the organization, globally.
- Working closely with Employee Engagement Communications team, coordinates the distribution of global communications.
- Proactively coordinates and plans meetings and web conferences as needed and facilitates the success of meetings and web conferences by scheduling with appropriate departments, coordinating with participants, preparing agendas, and arranging technical support for web conferences. Uses independent judgment regarding modifications or last-minute changes and coordinating or providing support during the meetings and web conferences (e.g., quarterly HR staff and ongoing management meetings).
- Exercises initiative and independent judgment in managing calendars/schedules and the daily activities of the SVP, CHRO and team members. Coordinates and facilitates efficient, complex and cost-effective travel for the SVP, CHRO and team members when needed as well as processing complex expense reports with accuracy and in a timely manner. Needs to be accessible after hours and on weekends in emergency situations (i.e. travel plans break down).
- Processes invoices.
- Provides back up support for other administrators, as needed.
- Performs special projects as required.
MINIMUM QUALIFICATIONS:
- Bachelor’s degree (B.A.) from four-year College or University; or five years related experience and/or equivalent combination of education and experience.
- Experience supporting a senior executive in a global, corporate setting.
- Strong planning and analytical skills, including attention to detail. Strong communication skills, both written and oral.
- Must be highly organized, with strong time management skills and an ability to handle tight deadlines and adapt to changing priorities and deadlines. This includes the ability to prioritize and multi-task, working on multiple projects and initiatives simultaneously.
- Broad understanding of human resources and project management with the ability to manage a project from start to finish successfully.
- Must have a track record of working with confidential material and information in a discreet and professional manner at all times.
- Excellent written and verbal communication skills.
- Advanced proficiency in Microsoft Office applications including, Word, Excel, Outlook and PowerPoint.
- Previous experience working with Sharepoint Collaboration sites and web-based tools required.
PHYSICAL DEMANDS:
(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- Light lifting (20-25 lbs.), office environment
- Regularly required to sit or stand, reach, bend and move about the facility
WORK ENVIRONMENT:
(The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- Office: Standard office equipment; work usually performed in an office setting free from any disagreeable elements.
- Standardweeklyjob hours:40 hours
- Travel: 10% or less
EOE/FEMALES/MINORITIES/PROTECTED VETERANS/DISABLED
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