Facility: Cobb Hospital
Job Summary:
The Director, GME reports directly to AVP GME/UME and under limited supervision, is responsible for planning, organizing, supervising, and providing leadership and assistance to the Designated Institutional Official, and program administrative staff to ensure the continued accreditation of each residency program in accordance with the Accreditation Council for Graduate Medical Education (ACGME) and in accordance with WellStar Health System procedures, standards, and goals.
Core Responsibilities and Essential Functions:
ADMINISTRATION
- Continuous Quality Improvement Activities: Oversight and management of Institutional and programs' accreditation, compliance and education.
- Serves as the GME Financial Administrator, GME Stakeholder, Affiliate and Department Liaison.
- Management of strategic planning and oversight of all GME Institutional functions and processes.
- Oversight of the Graduate Medical Education Committee; serves as an Ex-Officio member.
- Provides Institutional oversight for all legal documents, affiliation agreements and program letters of agreement (PLA), resident stipend and resident employment agreements.
- ACGME Institutional Manager and ECFMG Training Programs Liaison (TPL) (J1-Visa).
- Work with the Designated Institutional Official (DIO) for GME in recruitment and credentialing of clinical sites and physicians and ensure that faculty and sites comply with all ACGME and WellStar Health System, regulatory and governmental policies, procedures, rules and regulations.
- Coordinates Institutional and Program Surveys (site visits) and Clinical Learning Environment Reviews (CLER) by the Accreditation Council for Graduate Medical Education.
- Ability to work effectively with individuals from diverse communities and cultures.
GME ACCREDITATION REQUIREMENTS
- Demonstrate expert level knowledge, skill, and leadership in all aspects of pre-doctoral (Undergraduate Medical Education (UME) and post-doctoral medical education Graduate Medical Education (GME).
- Works with affiliated medical schools to ensure that Liaison Committee for Medical Education requirements are met.
GME FINANCIAL ANALYSIS
- Analyzes current and historical GME finance data and other information to make financial projections and prepares expense projections and operational forecasts; assists GME management in short- and long-range financial planning.
- Oversees preparation, development, and monitoring budgets. Assists in projecting future GME finance trends and prepares long-range operational forecasts and analysis.
- Works closely with corporate Reimbursement Office and assists in year-end reports and in ensuring the accuracy of GME finance data.
- Oversee the work of the Undergraduate Medical Education Director, ensure compliance with the Ross University School of Medicine affiliation agreement.
- Oversee and approve all UME faculty activity logs; ensure they are submitted and processed in accordance with WHS guidelines.
- Oversee the contract/affiliation agreement process for UME elective rotations.
CONTRACT ADMINISTRATION
- Negotiate, establish, and administer contractual arrangements and procurement proposals for physician teaching services.
- Evaluate or monitor contractor performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations.
- Analyze, approve and or escalate internal and/or contractor requests for deviations from contract specifications and delivery schedules.
- Assess contractor service value and service reliability relative to cost; plans, organize, and coordinates acquisition alternatives, as appropriate.
- Serve as a primary graduate and undergraduate liaison with contracting representatives to ensure compliance with contract specifications and resolution of problems and issues, as they arise; arbitrates claims or complaints occurring in performance of contracts.
- Continually monitor and evaluate contractor performance against contract specifications, and recommends appropriate renewals as necessary.
- Oversees the Resident Employment Agreement process and/or provide input into the formulation, development, and/or revision of operating policies, procedures, and strategies for the organization, as appropriate.
TEAMWORK
- Works with key stakeholders and community members.
- Responds to needs of residents, staff members, Program Directors, Designated Institutional Official (DIO) and Senior V.P. Medical Education and Medical Staff.
- Demonstrates flexibility and cooperation in working with others.
- Shows support for changes and decisions made.
Required Minimum Education:
Master's Degree - Health Administration, Nursing, Business Administration or related field is Required and Bachelor's Degree in Health Administration, Nursing, Business Administration or related field is Required.
Required Minimum License(s) and Certification(s): All certifications are required upon hire unless otherwise stated.
Required Minimum Experience:
Minimum 5 years' previous experience in health care administration in an academic environment to include GME experience Required.
Minimum 3 years' experience in a leadership role. Required.
Required Minimum Skills:
- Thorough knowledge of health care administration and clinic philosophy and policies and operating procedures.
- Knowledge of marketing practices and health care promotion principals and theories.
- Knowledge of fiscal management systems and human resource management practices.
- Knowledge of regulations and reimbursement requirements.
- Extensive knowledge of Resident-Fellow training Programs, and the laws and regulations governing these programs.
- Ability to coordinate the program with participating hospitals and medical schools.
- Knowledge of computer systems and applications.
- Ability to communicate effectively both orally and in writing.
- Ability to exercise initiative, judgment, problem-solving, and decision-making.
- Ability to organize work and to achieve established goals and objectives.
- Ability to maintain effective working relationships with fellow employees, patients, families, and physicians.
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