Clinical Trial Coordinator
Under the oversight of the line-manager, this role is responsible for comprehensive trial and site administration and involves preparing, collating, distributing and archiving clinical documents. The CTC supports clinical supply & non-clinical supply management and ensures timely maintenance of tracking and reporting tools, as applicable.
The role is critical to meet planned Site Ready dates, including assisting with the preparation of submission packages to IRB/ERC and Health Authorities. The role will collaborate at local level closely with COM, CRM and CRA, and the person collaborates with finance/budgeting representatives to manage CTRAs and payments.
Responsibilities include, but are not limited to:
Trial and Site Administration:
- Track essential documents and report Safety Reports.
- Update clinical trial databases (CTMS) and trackers.
- Ensure collation and distribution of study tools and documents.
- Clinical supply & non-clinical supply management, in collaboration with other country roles.
- Manage Labeling requirements and coordinate/sign translation change requests, in collaboration with other country roles (if applicable).
Document Management:
- Prepare documents and correspondence.
- Collate, distribute/ship, and archive clinical documents, e.g., eTMF.
- Assist with eTMF reconciliation.
- Execute eTMF Quality Control Plan.
- Update manuals/documents (e.g., patient diaries, instructions).
- Document proper destruction of clinical supplies.
- Prepare Investigator trial file binders.
- Obtain translations of documents.
Regulatory & Site Start-Up Responsibilities:
- Collaborate with other country roles to provide to and collect from investigators forms/lists for site evaluation/validation, site start-up and submissions in a timely manner.
- Obtain, track and update study insurance certificates.
- Support preparation of submission package for IRB/ERC and regulatory agencies submissions.
- Publish study results for GCTO and RA where required per local legislation.
Budgeting, Agreement and Payments:
Where needed, collaborate with finance/budgeting representatives for:
- Ensure adherence to financial and compliance procedures.
- Monitor and track adherence and disclosures.
- Maintain tracking tools.
- Obtain and process FCPA documentation in a timely manner.
Meeting Planning:
- Organize meetings (create & track study memos/letters/protocols).
- Support local investigator meetings (invitations, prepare materials, select venue, support vendor where applicable).
Skills:
- Fluent in Local Languages and business proficient in English (verbal and written) with excellent communication skills.
- Good understanding of Global, Country/Regional Clinical Research Guidelines and ability to work within these guidelines.
- Hands-on knowledge of Good Documentation Practices.
- Good IT skills (Use of MS Office, use of some clinical IT applications on computer) and ability to adapt to new IT applications. Strong MS Excel skills required.
- ICH-GCP Knowledge appropriate to role.
- Excellent negotiation skills for CTCs in finance area.
- Effective time management, organizational and interpersonal skills, conflict management.
- Effective communication with external customers (e.g., sites and investigators).
- High sense of accountability/urgency. Ability to set priorities and handle multiple tasks simultaneously in a changing environment.
- Works effectively in a matrix multicultural environment. Ability to establish and maintain culturally sensitive working relationships.
- Demonstrates commitment to Customer focus, both internally and externally.
- Able to work independently.
- Proactive attitude to solving problems/proposing solutions.
- Positive mindset, growth mindset.
Qualification & Experience:
Bachelor’s Degree (health sciences, healthcare preferred).
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