Job Summary: The Accounts Payable (“A/P”) / Accounts Receivable (“A/R”) associate reports to the staff accountant/ AP Supervisor and is primarily responsible for the day-to-day accounts payable functions including processing and payment of invoices in a fast paced, high-volume A/P environment.
Essential Responsibilities:
Process, verify and reconcile various types of accounts payable invoices.
Track vendor invoices to ensure timely payments.
File/ Transact electronically open and paid vendor invoices and receivers accurately. Distribute copies of required invoices as needed.
Supporting the payment process for check runs by pulling invoices, printing checks and attaching backup to printed checks. Verify approvals are in place and appropriate signatures are on the check prior to mailing.
Respond timely and professionally to vendor and internal inquiries regarding payments.
Review and verify statements received from vendors for accuracy. Research and investigate vendor discrepancies, as well as internal inquiries in a timely manner. This may involve interaction with other departments within the company.
Support the month end close including credit card statement coding
Assist supervisor in minimal, however complex A/R Invoicing monthly
Assist supervisor in depositing A/R and ADHOC payments as required
Open mail and distribute daily
May be required to run errands to local bank and post office periodically
Other duties as designated by management.
Skills and Abilities:
Must possess proficient computer skills
Must have excellent written and verbal communication skills
Must be able to communicate effectively with vendors and administrator
Good organizational and multitasking skills
Broad knowledge of accounting software (currently using QuickBooks)
Must display professionalism and understand discretion
Ability to process high volumes of invoices accurately
Must be a team player who is detail and process oriented with the ability to multi-task.
Must be able to walk between 0.3 miles and/ or have reliable transportation for trips to the local post office and bank
Experience/Educational requirements:
A minimum of 2-3 years Accounts Payable processing experience.
Knowledge of general accounting practices and procedures to include a good understanding of cash and accrual basis accounting
Proficient in Microsoft suite of products to include Excel and Outlook.
Experience in a high-volume, fast-paced environment a plus
Experience with multiple entities/ “Under one-roof” a plus
Experience in the health care industry a plus
Experience with month end closing procedures a plus
Experience with QuickBooks Enterprise Desktop and/ or DocStar a plus
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