NYU LANGONE HEALTH is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. It comprises more than 200 locations throughout the New York area, including five inpatient locations, a children's hospital, three emergency rooms and a level 1 trauma center. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, and NYU Grossman School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history.
POSITION SUMMARY:
We have an exciting opportunity to join our team as a Secretary II, NSG-TH6 OR. In this role, the successful candidate is responsible for providing basic support services for Rusk intake operations.
JOB RESPONSIBILITIES:
- May assist, provide guidance and/or train Secretary Is and other less senior staff with completing secretarial duties.
- Maintains workload statistics and other data for departmental records. Assists section in completion of special reports, projects and activities.
- Maintains and receives files for area. Maintains files in organized and up-to-date manner in order to facilitate their retrieval. Completes filing in accordance with departmental procedures. Sorts and distributes documents and forms for area section. Distributes materials according to content of communications and departmental procedures. Logs in materials with respect to time and data when applicable. Processes incoming and outgoing documents. Completes forms neatly. Secures appropriate signatures and forwards documents/forms to correct destination based on pertinent Medical Center procedures. Maintains copy for files. Faxes documents in accordance with departmental procedures.
- Types routine material such as forms and letters, envelopes, etc. Types materials neatly, accurately and according to instructions. Writes materials clearly and legibly.
- Answers patient questions to ensure understanding and patient satisfaction. Maintains confidentiality on matters to which they are privileged.
- Maintains cooperative and professional relationships with physicians, nurses and office and clinical staff.
- Refers patients who have a question regarding insurance coverage or are in need of counsel on financial matters based on established criteria to the Business Associate.
- Monitors intake work queue for timely intake completion.
- Scans all necessary documents (insurance cards, lab requisitions, etc) into the intake system. Properly QAs all intake-related data and materials for completeness.
- Collects and asks patients to sign patient related documents including HIPAA, MSPQ, ABN, etc.
- Follows up with patients and/or their representatives, physician offices, etc to gather missing data and materials in order to complete the intake process.
- Obtains insurance information (ID card, member/group #s, etc.), takes their picture and asks them to use Patient Secure. On subsequent visits, asks them to verify demographic info and makes any necessary edits.
- Gathers all patient demographic related data and materials from patients and/or their representatives.
- Schedules appointments for visits, procedures, etc. Schedules follow up visits, when applicable.
- Greets and screens telephone calls in pleasant and a professional manner; handles call or directs caller to appropriate person or area. Takes messages and transfers calls appropriately.
MINIMUM QUALIFICATIONS:
- High School diploma.
- Three years of relevant medical clerical experience.
- Knowledge of medical terminology.
- Background in computer literacy preferred.
- Light, accurate keyboarding skills required.
- Excellent organizational, interpersonal and communications skills required.
PREFERRED QUALIFICATIONS:
- Knowledge of computer-based scheduling and appointment programs.
- Excellent telephone skills.
- Prior physician practice experience.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision.
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