An employee in this class is responsible for review, evaluation, and audits for compliance, integrity, credibility, accuracy, and accountability of financial programs for the County. Work includes many aspects of the grantmaking process, including planning, execution, and oversight of grants; engaging with multiple parties, including grantor agencies, recipients, and external partners, to ensure grants are executed accurately and on time, and that they meet funder guidelines and requirements. Also evaluates projects to ensure that required goals are being achieved and that departments are using funds efficiently. Judgment and initiative are required in the performance of duties. Work is performed under the supervision of the Finance Director and is evaluated through conferences, accuracy and completeness of records and reports, and by independent audit of financial records.
Essential Duties and Tasks
- Assist with developing policies and procedures and administer grants and agreements.
- Ensure grants are reviewed, approved, and reported accurately and on time.
- Monitor compliance with external rules and regulations and assess adherence to donor intent.
- Evaluate projects to ensure they are achieving their goals and using funds efficiently.
- Serve as a liaison between various parties to help interpret regulations and award documents and resolve issues.
- Research, prepare and manage grant proposals and reports.
- Ensure all required documentation is available within the finance department and maintain high standards for information management and filing systems.
- Manage grant timelines and deliverables.
- Work with program/project directors and the Finance Director to comply with funders’ terms and conditions, to monitor spending and requested amendments, and to plan spend-out.
- Prepare, review, and distribute grant progress and financial reports. Document and address issues that require attention and further discussion.
- Ensure compliance with all governmental regulations and policies, and all grant terms and conditions and other requirements.
- Administer all aspects of grants and project management program.
- Support budget creation, budget projections, and analysis of expenditures.
- Assist in preparing and submitting grant applications and track pending applications.
- Ensure complete documentation of funding awards.
- Monitor expenditures related to certain grants and projects to ensure that expenditures are in compliance with governing documents.
- Reconcile certain schedules/analyses to corresponding general ledger account balance.
- Assist with yearly internal and external audit.
- Has strong writing, data analysis, program budgeting, and project management skills.
- Excellent communication and interpersonal skills and be able to manage multiple deadlines and work well in a team environment.
Additional Job Duties
- Cross-trained on all other functions (AR, AP, etc.) of the Finance Department.
- Coordinates special projects as needed.
- Performs other duties as assigned by the Finance Director.
Knowledge, Skills, and Abilities
- Considerable knowledge of the laws and procedures governing County funds.
- General knowledge of the financial operations of the County and the various funds involved.
- Working knowledge of generally accepted accounting principles and general governmental accounting practices.
- Strong analytical capabilities.
- Ability to create and maintain subsidiary records in Excel.
- Working knowledge of accounting, finance, and auditing principles.
- Ability to prepare, maintain, verify, and analyze statistical and financial reports and forms for accuracy and completeness.
- Ability to understand and apply policies to the maintenance of a variety of financial records and reports.
- Ability to establish and maintain effective working relationships with department heads, granting agencies, employees, and the general public.
- Ability to understand and carry out complex oral and written instructions.
- Ability to effectively use computer applications such as spreadsheets, word processing, calendar, email, and database software.
Minimum Qualifications
Bachelor’s degree in Accounting, Business Administration, Finance, or closely related field and a minimum of 4 years of experience in general accounting or governmental accounting field. Local Government experience preferred. Must possess a valid North Carolina driver’s license upon hire. Proficiency in MS Excel is required.
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