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You will be responsible for providing an excellent and consistent level of administrative support to your customers.
Maintaining a professional appearance and good hygiene is important. Building positive relationships and cooperating with colleagues and other departments is crucial. Supporting supervisors and teams is also a key aspect of the role.
The position provides administrative and clerical support for Audit and Control functions. At times, the clerk will be required to respond and resolve basic inquiries about the revenue of the hotel. The main focus is to audit the revenue transactions generated by the hotel. The clerk validates the legitimacy of the revenue generated, confirms approval of any adjustments, and verifies the proper interface of revenue transactions in the General Ledger.
Responsibilities
Accounting & Reporting
- Follow up on and initiate payments for travel agent commissions based on verified computer reports.
- Provide Heads of Departments with necessary revenue and cost figures to support the profitability of their profit centers.
- Verify payment requests for Food & Beverage charged tips against the recorded tips in the General Ledger.
- Reconcile the daily Finance Cashier's report with recorded cash movements to ensure accuracy.
Audit / Control
- Audit daily summaries and transactions for Rooms, Food and Beverage, and other departments to ensure completeness and accuracy, including charges to City Ledger and credit card companies.
- Verify approvals and explanations for voided checks, house use, entertainment checks, paid-outs, allowance vouchers, and ensure proper documentation and authorization for all financial transactions.
- Conduct surprise counts of House Banks, monitor cashier shortages/overages, and investigate discrepancies; report findings to the Finance Director.
- Ensure all banquet and event revenues are recorded, verify guest checks for accuracy, and review in-house events for proper approvals and reasonableness.
- Monitor adherence to internal control procedures, verify sequential use of financial forms, and ensure all adjustments and authorizations are properly documented and authorized.
Qualifications
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