Job no: 501261
College / VP Area: Strategic Budget & Finance
Work type: Staff
Location: Newark/Hybrid
Categories: Financial Services and Procurement, Full Time
PAY GRADE: 33E
CONTEXT OF THE JOB:
Within University Strategic Budget & Finance, the Controller’s Office oversees University-wide financial accounting and reporting and performs related financial duties. The department maintains the official accounting records and related systems of internal control in accordance with Generally Accepted Accounting Principles (GAAP) and standards set by the Financial Accounting Standards Board (FASB), University policy and procedures, and the requirements of federal and state governmental agencies and external funding sources. The department is also responsible for maintaining the accurate and timely recording of financial transactions and provides accounting and finance-related guidance to other University departments as needed.
Under the general direction of the Assistant Controller, the Manager is responsible for planning, organizing, leading, and managing investment and gifts accounting and reporting processes within the Controller's Office.
MAJOR RESPONSIBILITIES:
Accounting Processes & Closes
Ensure proper recording of assets, liabilities, revenues, and expenses related to the University’s gifts and endowments in compliance with GAAP, applicable laws, regulations, and university policies. This includes the review and approval of monthly, quarterly, and annual closing entries and procedures.
Oversee the accounting processes, including reconciliations, analysis, and approval of entries, to ensure accounting is accurate, timely and sufficient to meet interim and year-end reporting and audit requirements. Review of complex general ledger accounting entries include but are not limited to the following areas:
- Review and approve the recording and reporting of all investment activity for the University's endowment and operating investments, Funds Held in Trust by Others (FHITBO's), CGA's, and the reconciliation of the University's general ledger to custodial banks and underlying investment managers.
- Supports and interacts with Chief Investment Officer regarding investment reporting as needed.
- Communicate with custodial banks to improve accounting processes and reporting and to resolve discrepancies.
- Supervise the preparation of the processing of endowment payout, Temporary Investment Income (TII) and Investment Office expense projections as needed.
- Review models of endowment income projections using multiple variables and assumptions as required and requested by various University colleagues.
- Oversee the preparation and completion of all endowment/investment related surveys.
- Maintain compliance with FHITBO’s through annual reporting requirements to the Trustee’s.
Restricted Gift Accounting
- Communicate with University Development Office, Chief Investment Officer and/or Treasury Services regarding new endowment gifts, Charitable Gift Annuities, or changes to University operating investment activity.
- Review gift agreements to ensure proper GAAP accounting and reporting.
- Track and report Net Assets with Donor Restrictions.
- Review transfers between operating and non-operating funds.
Financial Reporting & Audits
- Prepare and oversee preparation of investments and gifts workpapers that are audited and support the financial statements.
- Interact with the University’s external auditors as a primary point of contact as it relates to workpapers and other deliverables.
- Oversee annual statement and footnote preparation and external auditor review for the State of Delaware appropriations and manage the relationships within these areas as well as certain related entities.
- Oversee preparation and/or support of various external annual surveys and filings as well as internal data requests.
- Support the analysis and completion of interim reporting including the timeline of required closing entries and performing various analyses on interim financial data.
- Work directly with the University Budget Office in the reconciliation between the GAAP and All Funds Reporting surplus/deficits.
Other
- Utilize reporting tools and information systems to report on fiscal year activity while continuously identifying opportunities to increase efficiency and streamline reporting processes.
- Oversee the implementation of Fundriver endowment accounting software.
Leadership
- Directly supervise a team that supports areas of responsibility.
- Represent the Controller's Office on cross-functional initiatives through working groups, committees, and team collaboration.
QUALIFICATIONS:
- Bachelor’s degree, master’s preferred, in accounting or related field with a minimum of six years directly related experience, or an equivalent combination of education and experience.
- Higher education and/or not-for-profit accounting experience preferred.
- Excel at analyzing and interpreting financial statements, data, and metrics.
- Intermediate to advanced proficiency in Microsoft Excel.
- Experience with major financial systems, including advanced query and report development. Knowledge of PeopleSoft enterprise software is preferred.
- Solid reasoning ability and effective at solving problems.
- Ability to interact effectively and professionally with others.
- Strong organizational skills and the ability to prioritize workload and delegate to team members.
- Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.
- Committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.
Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.
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