Position Function: The Associate AD for Bulldog Club Finance is responsible for overseeing the daily operations, functions, processes, and personnel of the Bulldog Club finance department.
Essential Duties and Responsibilities:
- Manages the daily fiscal activities, which include budget preparation and control, accounting, and business planning and management; ensures compliance with policies and procedures, state, and federal regulations.
- Coordinates, designs, and implements financial controls.
- Prepares the budget in a timely manner for review with the CFO of MSU Athletics and the BDC Board of Directors.
- Responsible for preparing and/or coordinating the preparation of various financial reports of fundraising or other analytical reports for management on a monthly basis or as needed.
- Supervises personnel of the finance area seeking to minimize errors; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
- Prepares all closing entries and financial statements on a cash basis in preparation for the annual audit prior to closing year-end.
- Serves as primary liaison with the independent auditors.
- Participates with the Board of Directors in reviewing the audited financial statements.
- Prepares the Form 990 for the Bulldog Club in cooperation with the outside tax preparer.
- Coordinates the annual filing for Form 1099’s for the Bulldog Club.
- Coordinates the annual filing for Form W-2’s for the Bulldog Club.
- Provides regular review of general ledger accounts in order to maintain accuracy.
- Attends weekly staff meetings and other departmental meetings as necessary.
- Prepares reports and special analyses for the Bulldog Club, presents recommendations for changes and/or improvements to increase efficiency and adherence to budgets.
- Reviews investment strategy & activity on a regular basis and implements changes to portfolio as necessary.
- Administers and audits all payroll activities for accuracy, availability of funds and conformance to policies and procedures.
- Advises on matters related to policies and procedures pertaining to fiscal management to ensure the business interests of the division are advanced.
- Communicates and fosters relationships with internal MSU organizations, specifically the Athletic Business Office and MSU Foundation.
Supervisory Responsibility: Directly supervises the Assistant AD/Bulldog Club Finance and Business Coordinator/Bulldog Club. Reports directly to the Deputy AD/Athletics Advancement with dotted line supervision from the Senior Associate AD/CFO.
The preceding essential duties are representative of major duties of this position. Specific duties and responsibilities may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills and abilities required for the job.
Equal Employment Opportunity Statement: MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.
What do I do if I need an accommodation? In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu. If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
Minimum Qualifications:
- Bachelor’s Degree in Accounting or closely related field.
- Three years of full-time professional management experience.
Preferred Qualifications:
- Certified Public Accountant.
- Leadership experience of full-time financial personnel.
- Five Years of full-time professional financial management experience.
- Experience producing audited financial statements.
Knowledge, Skills and Abilities:
Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments. Skill in organizing resources and establishing priorities. Ability to foster a cooperative work environment. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Knowledge of customer service principles, techniques, systems, and standards. Skill in budget management. Knowledge of faculty and/or staff hiring procedures. Knowledge and understanding of business management principles and practices. Skill in the use of personal computers and related software applications. Knowledge of financial/business analysis techniques. Ability to develop and maintain recordkeeping systems and procedures.
Physical Requirements:
- No unusual physical requirements. Requires limited lifting of files and records and nearly all work is performed in a comfortable indoor facility.
- Frequent- External imposed deadlines; set and revised beyond one’s control; interruptions influence priorities; difficult to anticipate nature or volume of work with certainty beyond a few days; meeting of deadlines and coordination of unrelated activities are key to position; involves conflict-resolution or similar interactions involving emotional issues or stress on a regular basis.
- Job frequently requires walking, sitting, reaching, talking, hearing, handling objects with hands.
- Vision requirements: Ability to see information in print and/or electronically.
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