Title: Program Analyst Senior Professional Services Procurement Office
State Role Title: Program Admin Specialist III
What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation and championing change or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation, we have something for you. VDOT's Professional Services Procurement Office (PSPO) is seeking to hire a team member who will provide procurement and contracting services to the agency's divisions and districts. This person will assist in developing and maintaining a compliance program for VDOT's PSPO while supporting successful delivery of professional services contracts.
Requirements:
- Skill in the use of computers and software applications
- Skill in making presentations
- Knowledge of business management principles
- Ability to follow written and oral instructions
- Knowledge of contract administration principles and practice
- Skill in compliance and auditing programs and projects
- Ability to plan, coordinate and manage multiple, concurrent assignments in a timely manner and in a fast-paced environment with competing priorities
- Ability to analyze complex financial data, work with detailed numerical data, reach logical conclusions and generate reports.
- Knowledge of project management principles
Core Responsibilities:
- Compliance Program – Assist in developing and maintaining the professional services contract administration compliance program including annual audit/review plan, checklist and supporting materials & documentation. Conduct professional services contract administration compliance reviews. Develop compliance reporting metrics for inclusion in Division quarterly reporting.
- Training - Conduct/Support Contract administration training including maintaining/updating training materials as necessary. Conduct Contract Administration and Compliance trainings for contract administrators in all Districts.
- Performance Evaluations - Coordinate PSPO periodic Consultant Performance Evaluations including supporting contract administrators, consultants, and end users. Assess the current Consultant Performance Evaluation program and provide recommendations for enhancement.
- Technical Support - Provide technical support, research & resolution regarding professional services contract issues. Coordinate with Fiscal Division on issues pertaining to contract invoices and payment issues as related to audit.
Minimum Qualifications:
- Ability to communicate effectively orally and in writing with diverse audiences
- Skill in the use of computers and software applications
- Technical skills in assigned program areas
- Knowledge of management principles
- Experience in business and project management
- Experience in program evaluation, development and implementation
- Skill in compliance and auditing programs and projects
- Knowledge of contract administration principles and practices
Additional Considerations:
- Demonstrated experience with professional services consultant contracts to include procurement and administration
- A combination of training, experience, or education in Business, Public Administration, or related field desired. VCA or VCO preferable.
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