University Director of Accounts Payable

College of Charleston • New York, NY, United States • $200k - $250k / year • 3w ago

University Director of Accounts Payable

POSITION DETAILS

The University Director of Accounts Payable Operations in the Office of Budget and Finance (OBF) is responsible for overseeing and supervising the work of the accounts payable group. Additionally, the incumbent coordinates with other senior Directors within the Office of Budget and Finance (OBF), Central Office, and Campus Accounts Payable Units as appropriate and necessary to help ensure a seamless delivery of vendor payment services to the University and travel and expense reimbursements.

Reporting to the University Executive Controller, the University Director of Accounts Payable oversees a unit of ten (10) professional employees, three (3) of whom are direct reports.

Duties include, but are not limited to the following:

Directs and supervises managers and staff in the day-to-day operations of the accounts payable department; makes a substantial contribution to the approval of vouchers, expense reports, and credit card reconciliations processed annually; serves as one of the primary approvers of those transactions in the absence of staff.
Oversees vendor payments and reimbursements to employees to ensure processing is timely and in compliance with applicable State, City and/or University policies on the subject matter.
Oversees all operational matters relating to maintenance of the accounts payable and expense modules of the University ERP system and any future upgrades to the system the University might embark on; provides guidance to Central Office and college staff on the ERP system.
Leads and directs the year-end closing process on behalf of accounts payable; coordinates with other members of management on year-end processes and procedures; leads and oversees accounts payable fiscal closing activities to ensure compliance with University policies; prepares and responds to requests from external auditors in a timely manner.
Works with senior University management to develop and implement system-wide policies and procedures that are consistent with internal and external rules and regulations and serves as the University lead to colleges related to accounts payable related matters; provides year-end direction and assistance; assigns special projects and may be required to encourage staff development and engagement; solves problems and resolves urgent matters that arise in an efficient and innovative manner for the best possible results; coordinates and participates in meetings with the Purchasing and Accounts Payable directors.
Identifies and recommends enhancements to the University’s ERP system as they relate to accounts payable, expense reports, and queries needed to resolve operational matters or enhance efficiencies with appropriate cost/benefit researched and considered.
Provides guidance to University management and staff on proper accounts payable procedures; develops and/or updates training materials for University end-users and accounts payable professionals as needed; coordinates with the State and/or City to provide training to Central and college accounts payable personnel on current, revised, or new policies and procedures released by those regulatory authorities.
Directs and coordinates the Federal Form 1099 process for the University where applicable.
Directs and coordinates maintenance of the ERP system as it relates to accounts payable, expense reports, and integrated credit cards; works closely with other staff in the Controller’s Office, Procurement, and Computing and Information Systems offices.
Coordinates with New York City and State to resolve operational and/or accounts payable related issues; serves as the primary accounts payable liaison with the State and City for updates and communications; serves on University committees when needed.

QUALIFICATIONS

Minimum:

Bachelor's degree and eight years' related experience required.

Preferred:

Degree in finance or a related field.
At least 8 years knowledge of accounts payable principles, practices, procedures in Higher education or comparable organization.
Experience with web-based procurement or ERP systems is desirable.
Knowledge of basic accounting principles and/or willingness to learn and partner with appropriate colleagues within the University to ensure vendor and travel payment processes maintain the University’s compliance with accrual-based accounting and reporting practices.
Detail oriented and accurate with strong quantitative, financial, critical analysis, evaluation, and research skills.
Excellent written, verbal, interpersonal, communication, negotiation, and presentation skills.
Strong organizational skills with the ability to establish plans, manage a large workload, multiple assignments with conflicting priorities, and meet deadlines in a time-sensitive office.
Proficiency in Microsoft Word and Excel highly desired; ability to sort and analyze large volumes of data and present results to senior management in a professional and relevant manner.
Supervisory experience is strongly desirable.

CUNY TITLE OVERVIEW

Directs and effectively administers centralized procurement, contracting, and accounts payable operations and systems.

Develops and manages policies, procedures, and objectives for the university's purchasing program according to CUNY policy and applicable regulations.
Reviews procurement contracts; coordinates contract compliance, change orders and problem resolution practices in consultation with legal counsel and government agencies.
Reviews, approves, and oversees individual procurement transactions to ensure compliance.
Advises university and campus-based staff on budget and accounts payable matters related to procurement.
May participate in contract negotiations with vendors/suppliers, including bidding and selection.
Makes recommendations designed to reduce costs, update systems, and provide environmentally approved materials and services.
Performs related duties as assigned.

CUNY TITLE

Higher Education Officer

FLSA

Exempt

COMPENSATION AND BENEFITS

The salary range is $100,329 - $141,858, commensurate with education, credentials, and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined. The direct link to the job opening from external sources is:

https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS HRAM FL.HRS CG SEARCH FL.GBL?Page=HRS APP JBPST FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=29058&PostingSeq=1

Current CUNY employees must apply through CUNYfirst Employee Self Service using your login credentials. After you login to CUNYfirst, navigate to job openings by following the path from the Main Menu: Employee Self Service > Careers

CLOSING DATE

Open until filled. The review of applications will begin two weeks after the posting date.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

29058

Location

Central Office

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