Work schedule will be negotiated at time of hire.
Is this a work study job? No
VP Area: Academic Affairs
Department: 00127 - Physics and Astronomy
Location: Campus, Salt Lake City, UT
Type of Recruitment: External Posting
Pay Rate Range: $12.02 to $19.22
Close Date: [Insert Close Date Here]
Job Summary: This position is temporary and part-time. The successful applicant will work with the Associate Director of Finance and Accounting (AD) for the department of Physics and Astronomy (P&A). The project will be to develop a how-to for the department’s next research accounting support person. Training will be provided for the specifics that will be included in the how-to manual; the successful candidate would be able to take that training and compile independently and efficiently.
Responsibilities:
- Maintains and reconciles accounts and makes corrections to journal entries as necessary. Tracks and reports revenue and expenditures.
- Prepares departmental or grant budgets and cost reports and does variance analysis.
- Reviews expense and accounting documents for accuracy and appropriate approvals and ensures transactions are charged to the correct account.
- Handles accounts receivable for department including invoice preparation, bank deposits, aging reports, follow up on past due accounts.
- Prepares and processes purchasing and travel documents. Solves problems with invoices and processes for payment.
- May serve as the department payroll reporter. May track department payroll expenses and ensure labor costs are charged to correct accounts.
- Reviews and reconciles University procurement and purchases.
- Reconciles monthly management statements and maintains back-up documentation.
- Creates special checks or check requests.
- Tracks and controls department inventory.
- May supervise and/or train accounting clerks and other clerical staff.
- May serve as petty cash custodian for the department.
- May purchase and maintain office supplies for department.
Minimum Qualifications: Associate’s degree in Accounting, Finance or a related field, plus two years full-time clerical accounting experience or equivalency (one year of education can be substituted for two years of related work experience) required. The ability to understand, interpret, and apply University and departmental regulations; demonstrated spreadsheet skills; and demonstrated human relations and effective communication skills required. Experience using software programs such as PeopleSoft or Kronos may be required for certain positions.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences: Demonstrated communication skills, an understanding and commitment to a culture of inclusiveness, and a track record of professionalism and quick learning.
Special Instructions Summary:
Additional Information: The University is a participating employer with Utah Retirement Systems (URS). Eligible new hires with prior URS service may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
For safety reports, visit https://safety.utah.edu/safetyreport. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
- * Do you have a related Associate's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- * How many years of full-time clerical accounting experience do you have?
- Less than 2 years
- 2 years or more, but less than 4 years
- 4 years or more, but less than 6 years
- 6 years or more, but less than 8 years
- 8 years or more
- What is your level of proficiency with Microsoft Excel?
- None
- Can enter data
- Can enter data and create new spreadsheets
- Can enter data, create new spreadsheets and create formulas using basic mathematical functions
- Can enter data, create new spreadsheets, and create formulas using advanced functions to analyze and present data
- Have you ever developed training materials? Be prepared to describe.
- Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)?
Required Documents:
Optional Documents:
- Cover Letter
- Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
- Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
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