The Sr. Accounting Assistant will support the assigned department(s) with fiscal duties, including budget preparation, account forecasting and financial analysis. This position will also be responsible for the management and oversight of all grant administration within the assigned department(s). This will include reviewing grant proposals, managing budgets and preparing financial reports prior to submission.
- Monitor and clear open POs monthly
- Submit change orders when needed to facilitate timely payment by accounts payable
- Process invoices via accounts payable
- Assist with account reconciliations monthly and at fiscal year-end
- Aid Office Manager(s) with quarterly variance reports per account ledger
- Process journal entries for interdepartmental fund transfers
- Oversee telecom inventory and copy center monthly expenses
- Assist faculty, staff and students with travel reimbursements
- Train faculty and incoming staff on travel reimbursement policies and procedures, as well as, corporate card guidelines for reconciliations
- Process all check requisitions, deposits, purchase orders and any other payment request from faculty, staff, or students.
- Assist in the annual equipment certification process (sponsored/non-sponsored)
- Lead contact on grant administration within the department
- Develop budgets for grant proposals with principal investigators
- Process no cost extensions (NCE) on expiring grants at the direction of principal investigators
- Assist PI with advance account creation for proposed grant funding
- Submit grant payroll allocations (summer pay and academic year effort) via workday for faculty/staff
- Serve as liaison with Sponsored Programs
- Supervise/hire office student assistants
- Provides back up support for receptionist, including, deliveries/pickup
- Performs other duties as assigned
MINIMUM QUALIFICATIONS
Education: High School diploma or equivalent
Experience: Minimum 3 years of relevant experience. Any relevant education, certifications and/or work experience may be considered.
Knowledge, Skills and Attitudes:
- Knowledge of generally accepted accounting procedures and principles.
- Knowledge of budget control methods, policies, and procedures.
- Ability to prepare financial and accounting records.
- Ability to analyze, consolidate, and interpret accounting data.
- Ability to compile, organize, interpret, and communicate accounting data and results concisely.
- Ability to manage a budget and work within the constraints of that budget.
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