Senior Contracts Officer
Virginia Community College System
Daleville, VA
Full-time
Call Center / Customer Service
Job Description
Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.
The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale and improve backroom process efficiency. Under their direct supervisor, the Senior Contract Officer (SPO) procures a wide variety of goods and services for the 23 VCCS colleges, the System Office and the Shared Services Center. The position also:
- Solicits and issues contracts for goods and services as needed by the SSC customers utilizing a variety of complex procurement
- Manages a portfolio of term contracts for use by the SSC customers (potentially including other public bodies).
- Analyzes market data to make appropriate sourcing
- Ensures that all purchases are performed accurately and timely and in accordance with applicable VCCS and state policies and applicable laws.
- Employs best business practices to continuously improve performance, compliance, efficiency.
KSA's/Required Qualifications
- Knowledge of governmental procurement principles and ability to follow procurement policy and standard operating procedures
- Extensive expertise in making sourcing decisions for complex procurement of supplies, equipment, and professional and non-professional services
- Ability to develop and comprehend highly complex solicitation and contract documents
- Ability to build working relationships to solve problems and achieve common goals
- Ability to provide exceptional and professional customer service to diverse internal and external customers and suppliers
- Ability to work effectively with a wide range of constituencies in a diverse community
- Ability to collaborate effectively in a team environment with matrix reporting relationships
- Proficient written and oral communication skills
- Ability to maintain confidentiality
- Proficient knowledge and experience using an electronic procurement system, MS Office products and Adobe Acrobat Pro
- Ability to travel within Virginia and within the United States as needed
Minimum Qualifications:
- Multiple years of complex procurement experience leading solicitations and negotiating contracts, vendor agreements, orders, statements of work, etc.
- Experience in a customer service environment
- Experience in interpreting legal agreements and modifying for compliance
- Current Virginia Contracting Officer (VCO) certification or ability to obtain Virginia Contracting Associate (VCA) certification within one year of hire and VCO within two years
Additional Considerations:
- Professional procurement certification(s): VCO, CPPO, CPPB, CPM or other nationally recognized procurement/contract management certification
- Experience in analyzing, negotiating and generating year over year procurement savings
- Procurement experience in higher education and/or state government
- Knowledge of eVA (state procurement system)
- Knowledge with AIS/PeopleSoft functionality
- Knowledge of Commonwealth of Virginia (VPPA, APSPM,) & VCCS procurement policies
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability.
Additional Information
Hybrid telework available!
Sponsorship will not be offered for this position.
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation. The Virginia Community College System, an EOE employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce.
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