This position is hybrid. The expectation is in office 3 days a week and remote 2 days. This may change based on departmental needs.
Job Summary
This position provides complex administrative support for various Principal Investigators (PI’s) and their labs and/or shared resources cores; including working closely with the pre- and post-award grant support, finance, purchasing, human resources, travel planning, event coordination, and navigation of University systems.
Huntsman Cancer Institute Administrative Grants and Contracts Officers II within Research Administration work directly with Principal Investigators (PI’s) and are essential to their success. They work closely with both the Pre-Award and Post-Award Grants and Contracts Officers teams at HCI to provide support in submitting successful applications and supporting the management of funded grants and/or contracts to ensure compliance and assist in routine needs of the project. Members of our team perform a diverse set of tasks at a challenging and rewarding tempo in a nationally recognized NCI Designated Cancer Center. The ideal candidate is someone who intends to stay with us for at least three years, during which time they can expect to gain experience and training which can translate into a long-term administrative career with the University of Utah, a Pac-12 school with fantastic benefits.
Desirable candidate will have demonstrated a strong organizational capacity, excellent communication skills, and the ability to balance priorities while ensuring follow through with a diverse set of responsibilities.
Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve – which includes Idaho, Montana, Nevada, Utah, and Wyoming – with impact worldwide.
In your cover letter or during your interview process, we invite you to share how your professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities. This may include description of your prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute’s mission and this position.
Responsibilities
- Assists PI with general grant and lab support which may including scheduling, purchasing, hiring, travel, CV/biosketch/other support maintenance, shipping and other requests as needed.
- Familiar with University pre-award systems, processes, and policies required for proposal submission. HCI has a Pre-Award GCO team that handles the submissions, and the Administrative GCO II assists the PI’s and Pre-Award GCO in applying for grants, including developing budgets, updating/collecting biosketches, other support documents, and letters of support.
- Familiar with University post-award systems including management reports, university account codes, and purchasing rules/regulations and systems. The Post-Award GCO team at HCI is in charge of the overall management of the grants/contracts, and the Administrative GCO II plays a role in ensuring compliance through oversight of the majority of expenditures on the projects, managing grant distributions for lab staff, assisting as requested with reporting requirements, and additional action items as assigned.
- Assists HCI Finance and the PI with the development of department/lab budgets for the yearly budget process for each grant awarded as well as activity funds. Review financial accounts (activities) on a monthly basis to ensure accuracy. Maintain complex salary distributions for PI’s labs members.
- Assists with the implementation of department and University policies and procedures.
- Provides basic support for administrative tasks, working with colleagues and manager to complete and track assignments.
- Has developed specialized skills or is multi-skilled through job-related training and on-the-job experience.
- Problems encountered are varied, but generally with precedent. Resolution may require some analysis and interpretation, requiring innovation and creativity.
- Issues are routine and involve little evaluation and interpretation. Problems are typically solved through drawing from prior experiences, following established policies and procedures with analysis of the issue, requiring moderate innovation and creativity.
Minimum Qualifications
Bachelor’s degree or 8 years of relevant work experience or equivalency (one year of education can be substituted for two years of related work experience).
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Additional Requirements
Associate’s degree in business or equivalency required. Three years full-time administrative experience and demonstrated human relation and effective communication skills required. Knowledge of basic bookkeeping practices preferred. This position has no responsibility for providing care to patients.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Please indicate if you meet the following minimum qualifications for this position: Bachelor’s degree or 8 years relevant work experience.
- Do you have any current relatives working in HCI?
(Open Ended Question)
Required Documents
Optional Documents
- Cover Letter
- Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
- Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
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