Are you an organized, detail-oriented professional with a passion for keeping operations running smoothly and finances in check? A well-established boutique law firm is seeking a skilled Office Manager & Bookkeeper to oversee the administrative and financial functions of our dynamic firm. If you thrive in a fast-paced legal environment and enjoy wearing multiple hats, we want to hear from you!
Responsibilities:
- Office Management: Ensure the smooth day-to-day operation of the firm, managing everything from office supplies and equipment to workflow processes and client relations.
- Administrative Support: Provide administrative support to attorneys and staff, coordinating meetings, maintaining office calendars, and assisting with correspondence.
- Financial Management: Handle all bookkeeping functions, including accounts payable/receivable, invoicing, payroll, and expense tracking.
- Billing & Client Accounts: Oversee client billing, track time entries, process payments, and manage trust accounts in compliance with legal and ethical requirements.
- Vendor Relations: Manage relationships with office vendors and service providers to ensure office needs are met in a timely and cost-effective manner.
- HR Functions: Assist with human resources duties, including onboarding new employees, managing staff records, and processing payroll.
- Financial Reporting: Prepare monthly, quarterly, and annual financial reports for firm leadership, providing insights into cash flow, budgets, and financial health.
- Compliance: Ensure compliance with all financial regulations, including trust account management and state/federal tax reporting.
Requirements:
- Experienced Professional: 3+ years of experience in office management and bookkeeping, preferably within a law firm or professional services setting.
- Tech-Savvy: Proficiency with QuickBooks, Excel, and Microsoft Office Suite.
- Organized & Efficient: Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced legal environment.
- Attention to Detail: Keen attention to detail, especially regarding financial transactions, billing, and trust account management.
- Communication Skills: Strong written and verbal communication skills, with the ability to interact with attorneys, staff, clients, and vendors in a professional manner.
- HR Experience: Familiarity with human resources processes, including payroll and employee onboarding, is a plus.
Benefits:
- Key Role: Play an integral role in the smooth operation and financial management of an established labor and employment law firm.
- Professional Growth: Opportunities for ongoing training and professional development, with potential for advancement within the firm.
- Collaborative Environment: Join a supportive, tight-knit team of legal professionals committed to delivering excellence in labor and employment law.
If you're an experienced office manager and bookkeeper ready to take on a vital role in the success of a busy law firm, we invite you to apply today!
Mission Recruiting is proud to represent some of the most prestigious organizations in the country. Contact us today to learn how we can help you explore this and other exciting opportunities.
Salary Range: $62,400 - $83,200
Reference: 146420
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