JOB
Big Bend Community College (BBCC), a rural college serving vibrant, culturally rich communities in the Columbia Basin of Central Washington invites applications for a full-time Fiscal Analyst 2 in the college's Business Office. The Fiscal Analyst 2 provides a complex variety of fiscal budgeting, managing and analysis support to the Business Office. This position is responsible to perform independent budget and program planning analysis and supporting grant and contract accounting. Other essential responsibilities include processing student-related payments of various types, complex problem solving, and the provision of excellent customer service to students, staff, and community members. This is an overtime eligible position and reports to the Assistant Director of Finance. BBCC’s organizational strength is captured in our small but mighty spirit. A small college taking on BIG things to enact BIG change to lift our students and employees. We are dedicated to extending postsecondary access to all our service district members and providing an environment for all to grow personally and professionally, steered by our mission and vision.
Vision: To become our communities’ first choice to dream, learn, and succeed.
Mission: Serve as a Bridge, Stand as a Leader, Support for Success
Our guiding principles are a call to action, establishing a standard for how we interact with each other, present BBCC in the community, serve students AND act upon areas of inequity.
- Honor our Role as a Hispanic-Serving Institution
- Advocate for Equity, Inclusion, & Diversity
- Embrace our Workplace Norms
- Innovate Proactively
- Model Integrity
- Educate All
If you share these values, we encourage you to come be a part of the movement happening at Big Bend Community College. This position closes on October 27, 2024 at 12:00am. Big Bend Community College reserves the right to offer this position to a qualified candidate at any time, so a prompt response is encouraged.
EXAMPLE OF DUTIES
ESSENTIAL JOB DUTIES: Primary essential duties and responsibilities include but will not be limited to the following:
- Review, monitor, and perform fiscal oversight and administration of record keeping systems for all budget transactions, reporting, and reconciliation.
- Recommend changes in existing procedures to improve program budget management and application; assist in the development of procedures and instructions.
- Monitor budget control procedures for compliance with established policies; ensure effectiveness through judicious budget application and management.
- Conduct complex planning and budget studies of ongoing and proposed programs and area; recommend alternate course of action to managers; provide data and background to coordinate program and budget planning.
- Prepare and present expenditure forecasts for budget or other management purposes.
- Prepare and post transactions to the college accounting system with high-level of accuracy, double-checking input for accuracy and consistency.
- Input, revise and monitor grant and contract budgets and reconcile to grantor budget.
- Charge allowable indirect costs to grant accounts.
- Review and input budget revisions for grant and contract accounts.
- Reconcile various grants and contracts, working directly with campus grant administrators and outside agency’s staff, requesting reimbursements, preparing monthly and year end adjustment entries.
- Maintain Time & Effort (T&E) policies and monitor forms submitted by staff.
- Collect and organize data on electronic spreadsheets.
- Maintain an individually assigned cash drawer and petty cash account. Accept and process payments; in cash, check, or charge.
- Act as back-up to other Business Office staff. Explain accounting and budgeting system, procedures and processes.
- Create ad hoc queries and reports using PeopleSoft query and other business intelligence and data analysis tools.
OTHER WORK RESPONSIBILITIES: Maintain professional growth and development through seminars, workshops and professional affiliations to keep abreast of latest trends in field of expertise. Ensure no injuries to self or others by following safe work practices and policies. This includes, but is not limited to security and safety, understanding of SDS, equipment, infection control, fire, disaster, safe lifting and body mechanics. Ensure compliance with college policies and procedures and state and federal regulations. Work and interact effectively with colleagues, staff, students, administrators, and others of various cultural and socio-economic backgrounds. Perform related duties and other responsibilities as may be required.
DUTIES OF THE POSITION REQUIRE THE ABILITY TO:
- Actively contribute to a work environment that embraces diversity and diverse perspectives to enhance the attainment of organizational goals.
- Build constructive working relationships characterized by a high level of acceptance, cooperation and mutual regard.
- Accountable for the quality, accuracy, and timeliness of work products.
- Can be relied upon to achieve excellent results with minimal oversight.
- Ability to analyze, sort, and synthesize data with careful attention to detail; ability to interpret and strictly adhere to complex policies and procedures.
- Ability to effectively communicate information to promote understanding and implementation of accounting business processes. Employs tact, discretion, and courtesy to ensure the relationship internal and external constituencies is positive.
- Ability to respect and maintain confidentiality.
- Ability to avoid situations and actions considered inappropriate, a violation of college policy, state or federal law, or which present a conflict of interest.
- Ability to earn the trust, respect and confidence of staff through honesty, integrity, consistent actions, and professionalism.
- Ability to manage multiple activities with important deadlines.
- Ability to provide positive service outcomes, for students and staff with account problems.
- Ability to work with minimal supervision.
- Ability to resolve problems, especially in cases requiring quick action and resolution.
- Knowledge of budgets and financial management practices.
REQUIRED WORK SCHEDULE AND WORK ENVIRONMENT: Basic work schedule is 8:00 am to 5:00 pm, Monday through Thursday and 8:00 am to 2:30 pm on Friday. Hours may be adjusted to meet the needs of the department. Work is sedentary in nature with frequent repetitive hand and wrist motions. Frequent use of computer and exposure to terminal screens in performing work assignments. Frequent need for oral and auditory communications. Occasionally kneel, stoop, crouch, crawl, reach, and lift and carry up to 25 lbs., unassisted. Ability to communicate using verbal and/or written skills for accurate exchange of information with faculty, staff, professionals, students, and the public.
SUPPLEMENTAL INFORMATION
This position closes on October 27, 2024 at 12:00am. Big Bend Community College reserves the right to offer this position to a qualified candidate at any time, so a prompt response is encouraged. To qualify for consideration, applicants must meet required qualifications and submit a complete application packet, which includes the following:
- BBCC Online application.
- Cover letter, addressing why you are interested in this position and how your qualifications make you the ideal candidate.
- Comprehensive resume or CV.
- Response(s) to the questions found in the Supplemental Questions Tab above.
- Unofficial transcripts documenting undergraduate and graduate course work and degrees. Official transcripts required upon employment.
NOTE: You must complete the online application in full and respond to the required supplemental questions. Failure to provide this information or responses of "See Resume" may eliminate you from consideration for this position.
The college reserves the right to remove documents, submitted but not requested, by BBCC as part of the application process. These documents include, but are not limited to statements of teaching philosophy, diversity statement, letters of recommendation, student evaluations, performance evaluations, etc. BBCC reserves the right to not fill this position, reject all applicants, reopen the position, or make a direct appointment. Applications received during this recruitment may be used to fill future vacancies at the College's discretion.
This posting does not reflect the entire job description and may be changed and/or modified, at any time, without notice.
If you have difficulty logging into your account, attaching documents, submitting your application, etc., please contact NEOGOV Customer Service at 1-855-524-5627.
CONDITIONS OF EMPLOYMENT: Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete the questions. Prior to employment, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform the position. An offer of employment will not carry with it any responsibility or obligation on the part of Big Bend Community College to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire. Official transcripts must be provided to the college upon hire.
REASONABLE ACCOMMODATION: Big Bend provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the American with Disabilities Act and Section 504 of the Federal Rehabilitation Act of 1973. Please direct all inquiries regarding compliance with access, equal opportunity, and/or grievances to the Vice President of Human Resources & Labor/Equal Opportunity Officer/Title IX Coordinator/Section 504 Coordinator, BBCC 7662 Chanute Street NE, Moses Lake, WA 98837; 509-793-2026 or via email at hroffice@bigbend.edu.
DRUG AND ALCOHOL-FREE CAMPUS: In compliance with state and federal regulations, BBCC is committed to a safe and drug and alcohol-free campus. Employees are expected to comply with BBCC’s policy prohibiting illegal drug use or activity, including notifications of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety. The complete policy and procedure are available to view on the policies page of the BBCC website. Printed copies of the policy and procedure are available by contacting the Human Resources Office at 509-793-2008.
BBCC ANNUAL SECURITY REPORT: BBCC strives to be a safe and secure campus for our students, employees, and community. Detailed information regarding campus security, crime statistics for the most recent three-year period, and other information is available on the Campus Safety and Security page of the BBCC website. If you have questions or would like a printed copy of the materials please contact Campus Safety and Security at 509-793-2286.
EQUAL OPPORTUNITY: Big Bend Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, sex, sexual orientation, gender identity/expression, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, use of a trained guide dog or service animal by a person with a disability, marital status, pregnancy status or families with children, a mother breastfeeding her child, AIDS/HIV or hepatitis C, genetic information, and/or status as a veteran or any other legally protected classification.
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