Required Qualifications: (as evidenced by an attached resume)
Bachelor's degree in a business related field. In lieu of degree, four [4] years of full-time Contract and Grant financial experience, or a combination of higher education and experience totaling four [4] full-time years may be considered. Two (2) years of full-time experience providing administrative support to contract and/or grant activities. Computer proficiency to include Microsoft Office: Excel and Word is required. Knowledge of grants management and accounting standards.
Preferred Qualifications:
Advanced Degree. Experience with federal and locally funded sponsored research activity. Experience with sponsored research compliance. Experience interacting with and presenting to individuals at various levels within an institution. Proficiency with Oracle preferred.
Brief Description:
The Sponsored Award Analyst is responsible for the full life-cycle and fiscal management and reporting of the sponsor funded grant and contract awards within this position's academic portfolio. As the primary contact for Principal Investigators (PI), this position ensures the successful conduct of the financial affairs of these awards on behalf of PI, Sponsors and The Research Foundation for SUNY, ensuring the campus maintains its status as a recipient of federal and private research funding. This requires a comprehensive understanding of all Federal, Sponsor and Research Foundation fiscal and technical guidelines, adhering to specific line item budgets, sponsor restrictions, campus policies for grant expenditures as well as all aspects of full life-cycle fiscal reporting of sponsoring agencies financial activity. Therefore, having strategic and analytical thinking skills with an ability to solve problems, make effective decisions, and handle multiple tasks simultaneously in a financially complex, deadline-driven environment is imperative. The successful incumbent will also have excellent customer service and interpersonal skills, exercising strong organizational and time-management skills with exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving and the ability to interact with individuals at various levels within an institution.
Duties:
- The Sponsored Award Analyst ensures the proper management of expenditures as well as the recovery of payments from sponsoring agencies during the active period through award termination and close out. Additionally, the SAAs provide real-time analysis of ongoing and final cost to ensure the liability to the university is limited and provided to the most efficient payment and audit compliant activity. The SAA is the primary responsible professional that ensures all payments due are reimbursed to the university and when needed consults with the legal support team through the RF for SUNY. This position ensures compliance with all applicable terms and conditions, oversees all billing and reporting to include annual/final financial and compliance reports for award active and termination cycles, manual invoices and supporting documentation as required by private and state agencies, certification of all cost shared costs as provided by University.
- Review and approve payroll, fellowships, fellow health insurance and faculty salary offset transactions in keeping with award specifics, budget restrictions and anticipated and committed effort. Responsible for approval and compliance resolution of charges that post to campus payroll suspense by coordinating with PIs to move charges to appropriate sponsored awards. Ensure salary expenses are fiscally allowable, discussing recommendations with PI.
- Interact with federal agencies as needed to confirm final amounts, pending transactions within active Award periods to facilitate continued funding during the active lifecycle of award. This will include discussions with sponsoring agency Program and Grants Officers with respect to spend rates and active commitments against sponsored funding. Reviews and approves all purchases and recharges presented as cost necessary for the conduct of research objectives to ensure fiscal compliance against sponsored awards.
- Manage all elements of federally sponsored training grants awarded by the NIH, Department of Ed, DOE and NSF, confirming the approved assignment of each fellow within the agency tracking system. Follow up with PI for any modifications needed to ensure all matters related to Fellowship appointment are approved by the sponsoring agency and within program-specific guidelines. Provide specific reports to the sponsoring agency as required.
- Support the proper execution of the Subrecipient financial relationship with SBU and the RF to ensure compliance with OMB Uniform Guidance 2 CFR and Compliance Audit guidelines. In conjunction with Sub Award Analyst monitor subcontract progress, scrutinize costs presented on sub recipient's invoices and confirm authorization from PI. When a sub award is determined to be high risk, coordinate the collection of supporting documentation from Subs for flow through audit compliance and readiness for federal audit. Perform ad hoc audit requests from sub awardee as needed to validate costs presented. Coordinate resolutions with PI and pre-award team if modifications are needed.
- Examines Independent Contractor transactions for proper adherence to RF policy, SUNY and IRS Twenty Factors test. Enter into the Visual Compliance database to prescreen for federal restrictions. Prepares all invoices and financial reports required by funding source award terms and conditions within prescribed periods, to include cost-shared expenditures, campus recovery of F&A, final property status inventory. Ensures information needed for sponsor audits is compliant to reflect all approvals and in keeping with sponsors terms and conditions. Monitors payments and initiates collection activity as appropriate.
- Monitor monthly expenditure reports to ensure the healthy fiscal condition of sponsored award accounts to protect SBU and the Research Foundation from sponsor disallowances, and initiates any necessary corrective action. Analyzes sponsored awards for potential budget modifications for continued award management.
- Consult with PI as award close out period approaches to ensure timely reporting and close out. Coordinate necessary actions with Accounts Payable to facilitate the close of open Purchase Orders.
- Analyze recovery of campus Facilities and Administrative costs supported by sponsors throughout the life of the award cycle to ensure full recovery. Determine if re-budgeting is allowable when needed for project goals, execute re-budget and notify PI with sufficient time to facilitate use of funds.
Liaise with new Principal Investigators and their staff upon the establishment of a new sponsor funded award to familiarize them with the Research Foundation business system, policies and post award expenditure procedures. Meet with new PIs and recipients of large awards to create a structure of understood shared responsibilities.
Outreach and Professional Development:
Participate, as appropriate, in internal and external professional activities, such as an author or co-author, committee member, search chair, meeting or conference presenter, staying abreast of emerging developments within the fields. Participates in internal control development by researching and co-authoring specific expenditure transaction standard operational procedures. This position requires continual self-education on Research Foundation for SUNY policy and procedures, sponsor guidelines and federal regulations such as the OMB's Uniform Guidance, attends meetings in support of campus process improvement, and participates in professional development opportunities to maintain current understanding of all federal, state and RF Policy Standards and may include training new staff members, and campus administrators.
Other duties or projects as assigned
Special Notes:
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
Resume/CV and cover letter should be included with the online application.
This position is eligible for alternative workplace arrangements/telework (remote or virtual) or hybrid.
Due to U.S. Export Control laws and regulations, the candidate hired will need to be a U.S. citizen, lawful permanent resident, or other "protected individual" (as defined by 8 U.S.C. Sec. 1324b(a)(3).
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at or visitOEA.
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SUNY Research Foundation: A Great Place to Work.
The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Salary: $80,000 - $85,000
To apply, visit this link
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