Real Estate Portfolio Manager
1916 Ayrsley Town Blvd suite 400, Charlotte, NC 28273, USA Req #2594 Friday, August 2, 2024
See yourself at Odyssey.
Join the team as our new Real Estate Portfolio Manager!
Who We Are & Why We’re Hiring
Odyssey Logistics & Technology Corporation (Odyssey) is a global logistics provider. Our adaptive approach to solving modern logistics challenges differentiates us in the markets we serve. Odyssey Logistics & Technology’s specialized multimodal expertise is the strategic foundation that provides clients with a full-service offering across our four operating divisions including intermodal, freight forwarding, transport & warehousing, and managed services.
Odyssey’s multimodal services offer cost-effective, end-to-end freight solutions equipped to deliver on evolving customer requirements. Combined, Odyssey delivers innovative, high-value logistics services & technology solutions to support diverse customer requirements. In addition to being certified by the American Chemistry Council as a Responsible Care partner company we consistently exceed customer expectations by integrating analytics, carrier relationships, specialized assets, sustainability strategies and deep international expertise. Our unique approach ensures that customer shipments keep moving at full speed, even in the face of ever-changing market headwinds.
Based in vibrant Charlotte, NC Odyssey is on a journey to constantly innovate logistics. We’re actively recruiting for this key, high profile role in the company because we have experienced tremendous growth and would love for you to join us!
About the Job:
The Real Estate Portfolio Manager will have the primary responsibility for ensuring the smooth operation of transaction management and lease administration processes for our locations. Your responsibilities span from administrative support to operations, legal, documentation management and coordination activities.
In This Role, You Will:
- Initiate new vendor engagements & leasing agreements in vendor management system and routing documentation through a defined approval, execution, and filing process.
- Coordinate with Operations management team to support the initiation and processing of documents in Visual Lease Real Estate Program and Vendor Management ERP Software.
- Assist in coordinating COIs, Purchase Orders, Project Intake Forms, and Vendor Onboarding.
- Review, abstract and/or perform quality control data audits including updating and maintaining all lease information and data in our technology information systems, as required.
- Ensure proper document management measures are followed for all real estate obligations. Maintain file retrieval/storage and scan documents.
- Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct.
- Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents. Directly responsible for dispute resolution with landlord for any identified discrepancies.
- Responsible for ensuring the financial obligations of our locations are accurate and work with AP so that monthly rents are processed in a timely manner.
- Oversee and manage the subtenant process including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations.
- Communicate frequently with internal and external partners. Notify correct parties of critical dates, real estate policies and procedures, and assist with general inquiries.
- Request and process certificates of insurance as required by the lease document.
- Review Estoppels and Subordination Non-Disturbance Agreements (SNDA’s) against the lease terms.
- Ensure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements.
- Establish task priorities and create schedules for portfolio objectives.
- Track and report upcoming lease expirations and other critical dates, draft and process all requests for service or client initiation documents, and draft and process broker engagement letters.
- Facilitate commission invoicing, input commission information into C&W revenue reporting system, and assist with reporting functions.
- Prepare Ad Hoc & Ongoing reporting, such as: Closing/Value-add reports, Negotiation summaries/RFP comparison matrices, KPI tracking, Transaction Tracking reports, and Portfolio metrics.
- Process paperwork (e.g., routed documents for signature, ensure proper distribution once documents are fully executed, function as a liaison between Real Estate, Lease Administration, and Facilities Management).
- Review and understand broker market surveys and deliverables prior to client delivery and gather data and real estate market information from research and brokers.
- Ensure and manage the quality and timeliness of transaction information entered into all databases.
- Prepare transaction communication tools and package for management for internal approval process.
- Support the Client Real Estate team with any documentation required to be used during the transactions management process including new leases, renewals, purchases, sales, subleases, options, etc.
- Manage general administrative duties related to Real Estate.
- All other duties and projects as assigned.
Qualifications
We recognize not all applicants have every skill or qualification to match a job description exactly. Odyssey values diverse experiences in other industries, and we encourage everyone who meets most required qualifications to apply. While having “desired” qualifications make for a strong candidate, we encourage applicants with alternative experiences to also apply. We are always looking for people who will bring something new to the table!
Required:
- Bachelor’s degree in Real Estate, Facilities Management, Business Administration, or a related field is required.
- A minimum of 5 years of experience in real estate and facilities management.
- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
- Ability to draft routine reports and correspondence, respond to common inquiries or complaints, and effectively present information to an internal department and/or large groups of employees.
- Understand basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
- Diligence, strong organizational skills, and ability to provide a positive experience for tenants and property owners.
- Familiarity with Visual Lease required. Familiarity with Oracle is a plus.
- Professional certifications such as Real Property Administrator (RPA), or similar is preferred.
Location:
- This is an in-office role in Charlotte, NC.
We offer a generous compensation and benefits package including:
- Choice of medical plans with FSA, HRA and HSA options
- Company-paid dental and life/disability Plans
- 401K with company match
- Preferred vendor discounts
- Competitive Paid Time Off
No relocation allowance will be considered unless specifically addressed. All applicants must be currently authorized to work in the United States.
Odyssey is an equal opportunity employer. Qualified Applicants are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status, or any other classification protected under applicable Federal, State or Local law.
Odyssey does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.
Other details
- Job Family: Finance
- Pay Type: Salary
- Travel Required: Yes
- Travel %: 5
- Required Education: Bachelor’s Degree
Apply Now
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