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Department: RSDM-Admin & Finance
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers School of Dental Medicine (RSDM) is seeking a Supervising Accountant for the Office of Finance. Under the direction of the Finance Manager, the Supervising Accountant assists in planning and executing day-to-day clinical financial operations at RSDM. Responsibilities include, but are not limited to, supervising both the cashiers and indirectly the clinical service representatives, demonstrating excellent customer service and performing other routine tasks. The Supervisor participates in all aspects of training and development to ensure consistent, measurable performance by subordinate staff and to promote best practices across RSDM. The Supervisor supports team meetings internal and external to RSDM and assists in success planning for various RSDM initiatives. The Supervisor also prepares various financial and/or statistical reports (using Banner – the student general ledger system, Cloud – the University’s general ledger system, Learning Stream – RSDM’s Continuing Dental Education system, and AxiUm – RSDM’s dental management subsystem), as requested by management.
Key Duties
- Utilizes various clinical and financial resources (e.g., Banner, AxiUm, Learning Stream and Oracle Cloud) to perform recurring tasks and produce financial/statistical reports required for University-wide financial reporting, electronic health record maintenance, and clinical financial operations including patient billing and collection.
- Provides direct supervision and support for RSDM’s Main Cashiers Office and to a limited degree the Clinical Service Representatives engaged in direct patient interactions and financial operations (i.e., registration, payment transactions, deposit verifications, closeout procedures, and other related duties). Supervisory responsibilities also include maintaining personnel work schedules, training staff and evaluating or recommending appropriate actions pertinent to hiring, termination, and/or other disciplinary matters.
- Performs related financial accounting tasks which include reconciliation of debit and credit balance accounts (cash, revenue, deferred revenue, etc.), compiling support/justification documents for monthly journal entries, performing monthly and annual close routines, producing financial and statistical reports, auditing transaction accuracy, and responding to inquiries from Central Administration and external auditors. Prepares daily bank deposits by balancing daily receipts with checks and cash received. Assists with daily close out.
- Assists management in performing critical functions of front and back-end financial operations at RSDM including patient registration, student business, and cash collection activities. Must demonstrate outstanding human relations skills and effectiveness in customer service and communication with members of the organization (including faculty, staff, students, and other University personnel).
- Assists in conducting unscheduled audits of cash drawers, petty cash boxes, safe contents, and other similar tasks. Oversees special projects or inquiries as directed by management. Will be expected to research and discuss financial transactions processed in Banner, AxiUm, Learning Stream and Oracle Cloud.
- Assists with relevant training initiatives designed to increase the effectiveness and efficiency of RSDM financial operations and with the development and implementation of policies, procedures, and best practices for patient and student collection points and the Main Cashiers Office. Updates the Main Cashiers Office training documentation and policies. Drafts new documentation as required pertaining to AxiUm payment functionality and strengthening internal financial controls.
- Participates in various financial management meetings both internal to RSDM and/or the University and with outside agencies as directed. May be required to execute financial transactions in person, by phone, by mail, or other similar means for the purpose of processing payments, disbursing University checks, and/or resolving internal/external customer service inquiries.
- Reviews various daily and monthly verification reports prepared by other personnel and ensures that all transactions processed by various team members are accurately posted to Banner, AxiUm, Learning Stream and Cloud.
- Performs other related duties as assigned or requested by management.
Position Status
Full Time
Daily Work Shift
Day
Work Arrangement
This position requires a fully on-site work arrangement.
Minimum Qualifications
- Bachelor’s degree in a related field (e.g., accounting, finance, etc.) and four (4) years of progressively more responsible professional accounting experience which includes one (1) year of supervisory responsibilities.
Required Knowledge, Skills, and Abilities
- Excellent communication, organizational, and customer skills are required.
- Position requires intermediate/advanced proficiency with MS Windows, Excel, Word, and Outlook.
- Must demonstrate aptitude for success managing multiple assignments, working individually, on teams, and in unionized settings.
Preferred Qualifications
- Experience in responsible phases of accounting, audit, quality control/assurance, electronic health record (EHR) systems, customer service/call-centers, and/or centralized registration is preferred.
- Candidates with previous experience in Banner, Oracle Cloud and/or AxiUm are a plus.
Physical Demands and Work Environment
- WORK ENVIRONMENT: No significant exposers of noise levels.
Special Conditions
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption.
Supplemental Questions
- Do you have a Bachelor’s degree in a related field (e.g., accounting, finance, etc.) with four (4) years of progressively more responsible professional accounting experience which includes one (1) year of supervisory responsibilities?
Required Documents
Optional Documents
- Cover Letter/Letter of Application
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