ABOUT OATH:
The City of New York’s Office of Administrative Trials and Hearings (OATH) is the nation’s largest administrative tribunal, holding approximately 400,000 trials and hearings a year. As the City’s central, independent administrative law court, OATH adjudicates a wide range of matters filed by nearly every city agency, board and commission. OATH also houses the Center for Creative Conflict Resolution which provides mediation and restorative justice support to City government agencies and the general public, and the Administrative Judicial Institute, a resource center that provides training, continuing education, research and support services for administrative law judges and hearing officers.
Job Description
The Office of Administrative Trials & Hearings is seeking to hire a Central Office Timekeeper who will provide direct administrative support to the Timekeeping Services Unit within the agency’s Human Resources Dept for an agency of approximately 800 employees. Under direction of the Director of Payroll/Timekeeping, the selected candidate will serve as a Timekeeper responsible for processing and maintaining time and attendance records in the City Time timekeeping system. This position analyzes and understands the activities being performed with respect to payroll and NYC agency policy. Strong attention to detail, ability to deal with time-critical time-sensitive activities, proficient computer and data entry skills, and excellent written and oral communication skills are essential. This position works in conjunction with the agency’s Payroll staff to assure that employees are paid accurately and on time. Some examples of typical duties may include, but are not limited to:
- Assist in all Timekeeping functions and inquiries.
- Perform City Time entries including approver and schedule changes, OT approvals, second level approvals, and manual entries.
- Monitoring agency weekly timesheets for completeness.
- Adjusting and reapproving weekly timesheets for employees.
- Monitoring and tracking time usage and accruals for all staff members.
- Assist with processing all manual leave adjustments and online event entries in City Time.
- Assist in processing, documented sick leave, blood donations, FMLA requests, jury duty actions and absence control reports.
- Provide orientation for newly hired and promoted employees.
- Assisting with enrolling new employees, as well as re-enrollments, when necessary, into City Time.
- Maintaining employee timekeeping folders and confidential information.
- Prepare and generate City Time and CHRMS reports.
- Assisting with reviewing and processing ingoing and outgoing DP2001’s for transfer employees.
- Performing specific projects as requested by the unit supervisor.
Special Note:
Only candidates currently serving in a NYC agency as a permanent Principal Administrative Associate or who are currently reachable on the NYC civil service list should apply.
Work location: 100 Church Street, New York NY
Minimum Qualifications
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Preferred Skills
- Experience in City Time, CHRMS and Payroll Management System (PMS)
- Knowledge of NYC Citywide Pay and Leave Regulations
- Excellent organizational and communication skills
- Excellent customer service skills
- Experience working with MS suite (word, Excel, PowerPoint) and Outlook
- Ability to work well both in a team setting and independently.
- History of volunteerism, such as service in the AmeriCorps or Peace Corps, is viewed favorably.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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