Responsible for business development of trust, agency, and employee benefit accounts in accordance with departmental written policies and procedures plus administration of Trust Division’s estate. Duties include, but are not limited to:
- Supervision of department personnel.
- Development of professional client relationships.
- Review of client files and legal documents to ensure that accounts are properly invested.
- Must project a professional company image through in-person and telephone interaction.
Principal Duties and Responsibilities:
- Responsible for daily administration of Trust Division’s estate, trust, and agency accounts in accordance with department written policies and procedures.
- Supervise and train department personnel.
- Meet with new and existing clients to review and administer trust and investment needs and to develop professional client relationships.
- Ensure that applicable income tax returns have been prepared for all estate and trust accounts.
- Review all client files and legal documents on a regular basis to ensure that the accounts are properly invested.
- Maintain trust and other documents using Microsoft Office applications proficiently.
- Maintain shared Trust files on the public drive as needed.
- Monitor client “Daily Investments and Cash Reports”, “Daily Transaction Reports”, and “Pending Disbursement Transaction Listings” to ensure that accounts have sufficient liquidity.
- Prepare “Special Investment Reviews” as needed and process applicable Portfolio Realignment System (PRS) investment forms and/or trade orders in order to raise funds for liquidity purposes or to reinvest excess cash accumulations.
- Ensure that a current “Statement of Investment Objectives” (SIO) has been signed and is on file for each client.
- Prepare “Regular Investment Reviews” annually on each account to ensure that they are properly invested.
- Ensure that all accounts have been reported to Trust Committee as appropriate.
- Maintain hard copy and electronic filing system for trust accounts as needed.
Job Specifications: (Knowledge, skills, and abilities normally required for competent performance in the job)
- Master’s or Bachelor’s degree in a related field.
- Three years of Trust Administration work experience preferred.
- Ability to communicate and maintain a professional manner in conversation and appearance with clients, vendors, and other trust personnel.
- Duties require professional verbal and written communication skills.
- Ability to reason and make basic decisions unsupervised.
- Ability to compute basic math functions such as addition, subtraction, multiplication, division, common fractions, percentages, and ratios.
- Ability to read and understand routine legal and trust documents and other documents such as operations, maintenance, and procedure manuals.
- Ability to compose or create routine reports and correspondence.
- Ability to multi-task job functions.
- Proficient in Microsoft Office applications: Excel, Word, and PowerPoint.
Disclaimer:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
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