Job Description
We are currently seeking an entry-level HR Assistant to join our dynamic team in France. This role will provide you with a unique opportunity to kickstart your career in human resources within an international consulting group.
Responsibilities
- On and Off-boarding Management:
- Organizing the on-boarding of employees (personal documents, contracts, etc).
- Assisting employees and managers on any administration forms or processes (amendment, sick leave, bonus, transportation, car damages, healthcare).
- Explaining, following-up, and controlling working time (days-off, overtime, etc).
- Managing the resignations through the group process (exit survey, exit meeting).
- Personnel Administration:
- Maintaining employees' database by verifying information and documents are available and up to date (entries, exits, HR Documents, ID, etc).
- Ensuring affiliation and declaration to local HR organism (insurance, etc).
- Providing any HR forms related to work certificates, wage tax deduction, corporate healthcare, etc (on demand).
- Advising employees on Group's applications use and completion.
- Supporting HR Departments on global Groups and Training presentations (application, process, etc).
- Data Collection and Reporting:
- Communicating the concerned parties about unusual questions or sensitive issues and giving feedback to the manager.
- Communicating to the local HR team information or important problematics related to HR Support department, including recurrent requests.
- Informing payroll team about any discrepancies or anomalies of day-off balances, payslips and triggering the corrections via the HRO Tickets handling.
- Checking, analyzing and telling the employee the status of his/her expense noted.
- Dispatching tickets to the right interlocutor according to the topics/questions or providing the appropriate link to access to them.
- Explaining any type of procedures related to expenses (transportation, etc), bonuses and cash advances.
- Explaining payslip and contractual terms and specificities (overtime, credentials in case of digital payslips, etc).
- Explaining the process for companies' cars: damages, fines and handover.
- Forwarding administrative documents to the right contact person.
- Informing and explaining to employees about corporate benefits such as vouchers, corporate healthcare benefits, etc, and providing leaflets / other type of documents (in applicable countries).
- Informing employees about paid leave's rules, balances (contractual, extraordinary, holidays, etc) and sick leave procedures.
- Training:
- Research and propose providers and subsidies, obtain quotations (when necessary).
- Mobility:
- Managing administrative part of detachment (declaration, social security, amendments, allowance, the organization in the welcoming country).
- Anticipating work permits procedures and communicating it to the employees/candidates, verify expiration date and renewal.
Profile
Master's in business school or in law.
Experience in an international company is a plus.
Good level of English written and spoken; Portuguese is a plus.
Client-oriented, organization, rigor and reliability.
Mastery of generative AI (ex: ChatGPT) is a plus for improving day-to-day productivity.
Amaris Consulting is proud to be an equal opportunity workplace. We are committed to promoting diversity within the workforce and creating an inclusive working environment. For this purpose, we welcome applications from all qualified candidates regardless of gender, sexual orientation, race, ethnicity, beliefs, age, marital status, disability, or other characteristics.
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