Human Resources Assistant
Department: Office
Employment Type: Full Time
Location: Los Angeles
Reporting To: Vickie Munoz
Compensation: $45,000 - $55,000 / year
Description
Cadogan Tate Los Angeles Limited has an exciting position available for a Human Resources Assistant. This position provides administrative and project support for the Human Resources department.
- Assists all department personnel and clients.
- Maintains personnel files and records including archiving at year end.
- Assists with storage of all HR files, both physically and electronically.
- Maintains orientation materials and supplies, and ensures they are kept up-to-date.
- Assists with Sage People (HRIS) data entry for various transactions including new hire, termination, and change of status for Los Angeles division.
- Assists with ensuring that personal information is accurate, headcount is appropriately tracked, and documentation is in place.
- Assists HR Manager with Applicant Tracking, including opening and closing all active job requests, applicant tracking all qualified applicant.
- Facilitates onboarding of new hires which includes accurate data entry into Sage People.
- Assists with scheduling new hires for PC training and Benefits orientation. Coordinates with Network Technology and HR Manager to ensure all new hires receive appropriate training and/or materials.
- Produces reports including audits, absence reports, time and attendance, etc.
- Assists with distribution and coordination of leave outside of PTO.
- Provides support during the bi-annual Performance Evaluation process, including tracking returned evaluations, and following up with department managers as needed to ensure that reviews are returned in a timely manner.
- Assists with employment verification requests.
- Performs general administrative duties including answering phones and generating correspondence.
- Assists with department special projects and events.
- Assists in various data auditing functions.
- Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
- Complies with and understands Company operation, policies and procedures.
- Performs other related duties as assigned.
Key Responsibilities
- Coordinate logistics for new hire orientations and employee training sessions.
- Maintains personnel files and records including archiving at year end.
- Assists with storage of all HR files, both physically and electronically.
- Maintains orientation materials and supplies, and ensures they are kept up to date.
- Assists with Sage People data entry for various transactions including new hire, termination, and change of status for New York and other US divisions, maintaining accuracy of HRIS.
- Assists with ensuring that personal information is accurate, headcount is appropriately tracked, and documentation is in place.
- Assist HR department with the hiring process, including submitting job postings online and scheduling candidate interviews.
- Assists HR Manager with Applicant Tracking, including opening and closing all active job requests, applicant tracking all qualified applicant.
- Facilitates onboarding of new hires which includes accurate data entry into Sage People.
- Assists with scheduling new hires for PC training and Benefits orientation. Coordinates with Network Technology and HR Manager to ensure all new hires receive appropriate training and/or materials.
- Produces reports including audits, absence reports, time and attendance, etc.
- Assists with distribution and coordination of leave outside of PTO.
- Maintains compliance with federal, state and local employment laws and regulations.
- Assist with employment related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive to the appropriate staff.
- Provides support during the bi-annual Performance Evaluation process, including tracking returned evaluations, and following up with department managers as needed to ensure that reviews are returned in a timely manner.
- Prepares expense reports and check requests for department.
- Responsible for preparation of annual Holiday Calendar company wide.
- Assists with employment verification requests.
- Performs general administrative duties including answering phones, sorting mail for the HR Department and generating correspondence.
- Reserves and sets up conference rooms and PC training rooms as needed.
- Assists with department special projects and events.
- Assists in various data auditing functions.
- Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
- Complies with and understands Company operation, policies and procedures.
- Supporting senior management in all divisions when needed.
- Performs other related duties as assigned.
Skills Knowledge and Expertise
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal, negotiation, and conflict resolution skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to act with integrity, professionalism, and confidentiality.
- Thorough knowledge of employment-related laws and regulations, Federal and California State specific.
- Proficient with Microsoft Office Suite or related software.
- Proficiency with or the ability to quickly learn the organization’s HRIS, attendance and payroll systems.
- Relevant industry experience (either directly or indirectly).
- Team player, able to work with all levels of staff in a dynamic environment.
- Comfortable in a results-driven workplace.
- Ability to thrive in a fast paced, multifaceted work environment.
Education and Experience:
- Bachelor’s degree in Human Resources, Business Administration, or related field is required.
- At least one year of human resource management experience preferred.
- SHRM-CP a plus.
Benefits
- Contributed Medical, Dental and Vision
- 401(k) with company match
- FSA & TRA
- LTD & STD
- Life Insurance
- Competitive PTO Package
- Abenity Discount Program
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