Human Resources Benefits Assistant - Temporary
Location: West LA/ LAX Area. This position will be Temporary until the end of 2024 and potentially beyond but not guaranteed. The position will report up to the Benefits Manager and will require at least 20 hours per week. Please note, this position will start off as ON-SITE and then transition into a HYBRID SCHEDULE of Tuesday and Thursday from 8:30 to 12:30 Onsite with the remaining time Offsite Hybrid Remote. This position will play a crucial role in managing the employee benefits programs and provides a variety of administrative services as assigned. This position liaises with the Human Resources team, faculty, and staff, providing support, processing benefits data, and other project work as assigned.
Job Overview
(Essential functions, other tasks/expectations, along with percentages of time)
- Assist in managing employee experiences, benefits administration, and set up employee benefits. (20% of time)
- Familiarity with COBRA and FMLA to ensure compliance requirements are met when reviewing employee packages. (5% of time)
- Health Insurance: Understand health insurance plans and coverage. (5% of time)
- Familiarity with using software for benefits management (i.e., Banner, and Ease). (5% of time)
- Payroll Deductions: Knowledge of payroll processes related to benefits deductions. (5% of time)
- Detail-Oriented: Accurately enter and manage benefits data. (10% of time)
- Assists Benefits Manager with organizing and uploading benefits to the intranet. (10% of time)
- Invoice reconciliation: Shadow the Benefits Manager to learn the processes and act as backup. (10% of time)
- Assists Benefits Manager with updating and creating Standard Operating Procedures (SOPs). (10% of time)
- Filing and recordkeeping: Maintain benefit files. (15% of time)
- Performs other related duties as assigned (i.e., assist with organizing the Benefits Fair, seeking employee discounts, etc.). (5% of time)
Required Skills and Education Background
- Bachelor’s degree or equivalent combination of education/experience of 3 years of related work experience in benefits administration.
- Desired skills: Knowledge of COBRA, health and welfare employee benefit plan designs, HIPAA, applicable laws and regulations, some retirement plan knowledge, disability programs, FMLA procedures, and tax-deferred savings programs.
- Proficiency in using software related to administrative work, including Microsoft Office with an emphasis on Excel and Outlook.
- Effective Communication: Interacts professionally with employees, managers, and other stakeholders.
- Active Listening: Understand employee needs and concerns.
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